CSTDAC advises the University administration of professional and personal development needs of classified staff. For further information see home page. Mailing Address of the Committee: 463 Oregon Hall, Eugene, OR 97403 541-346-0609, cstdac@uoregon.edu.

Classified Staff Training and Development Advisory Committee Governance Document

Article 1 Mission & Charge

Section 1.1 Mission Statement

1.1a The mission of the committee is to advise University administration on the professional and personal development needs of the classified staff.

Section 1.2 Committee Charge

1.2a Suggest effective ways to communicate training opportunities.

1.2b Suggest ways to promote teamwork on campus.

1.2c Recommend educational resources for classified employees including but not limited to application promotion and recipient selection of CSTDAC Scholarship.

1.2d Recommend training opportunities for personal and professional development including support and skill building seminars for major life changes.

1.2e Recommend ways to promote the development of and increase retention of highly trained and qualified staff.

1.2f Organize, support, and facilitate semi annual President’s Meeting between classified staff and administration.

1.2g Organize, support and facilitate mentor groups based on training need and group need.

1.2h Organize, support and facilitate group forums and/or group discussions as needed in regards to subject matter involving the Classified Staff and Campus Community.

1.2i Support HR Liaison when able with reward and/or recognition opportunities including but not limited to Classified Staff Twenty Five Years of Service Luncheon, Classified Staff Years of Service Recognition Reception, and Outstanding Classified Staff Member Award(s).

Article 2 By-Laws

Section 2.1 Committee Composition

2.1a The University of Oregon Classified Staff Training and Development Advisory Committee (CSTDAC) is composed of classified staff at the University of Oregon. CSTDAC reports to the Vice President for Finance and Administration via the Director of Human Resources (HR). The committee liaison is the Human Resources Programs Specialist.

2.1b The committee shall consist of a maximum of eleven and strive to have at least a minimum of seven classified staff each serving for a two-year term.
2.1b (I) New members seeking a two-year term must complete an application to participate on the committee. Based on the information received, current members of the committee will approve and/or deny applicants via a majority vote.
2.1b (II) Members seeking either an additional one-year or two-year term must either complete an application and/or orally notify other members at a meeting consisting of a quorum to continue to participate on the committee. Based on the information received/spoken, the other current members of the committee will approve and/or deny continued membership via a majority vote.
2.1b (III) One of the membership seats shall be reserved for any one of the three UO Classified Staff Senators. The UO Classified Staff Senator present at the meeting is allowed one vote when there is a need to vote.

2.1c Each September the committee should have elected via a majority vote…
 a Chair or two Co-Chairs
 a Treasurer
 a Secretary
 a Webmaster
 a Newsletter Coordinator
Note 1: Individual members can hold more than one position if desired by that individual and approved by the majority.
Note 2: Officer duties are described in section 2.3
2.1c (I) To be elected the CSTDAC chair or a CSTDAC co-chair a member should have worked on the committee for a minimum of one year. The term of office is one year.
2.1c (II) Omitted December 2009. (Omitted… A co-chair may be in his/her first year on the committee.)
2.1c (III) Webmaster, Newsletter Coordinator, Treasurer and Secretary are elected for one year terms, however, he/she may be in his/her first year on the committee.

2.1d Member missing four (4) consecutive or ten (10) overall meetings in one year will be deemed to have resigned from the committee, unless there are extenuating circumstances as determined by the committee. (Approved vacation time and/or family medical leaves do not count toward the counts.)

2.1e Quorum of the committee shall be considered half (½) of the current membership plus one (+1) unless membership drops to three (3) or less members…
o membership less than three is cause to actively seek additional members before approving new items and etc.
o three members would be two to make quorum
o four members would be three to make quorum
o five members would be three to make quorum
o six members would be four to make quorum
o seven members would be four to make quorum
o eight members would be five to make quorum
o nine members would be five to make quorum
o ten members would be six to make quorum
o eleven members would be six to make quorum

2.1f Revisions to the governance document shall be approved by committee under majority vote and further approved by Director of Human Resources (HR).

Section 2.2 Committee Duties

2.2a The committee will hold meetings at least twice per month.

2.2b Minutes of committee and subcommittee meetings shall be recorded (by secretary or other designee) and distributed to members and other designated liaisons as determined by the committee. Minutes are available upon request. Committee will uphold Oregon public meeting rules.

2.2c General committee duties will be assigned to committee members by vote and include:
2.2c (I) administration of email (most often secretary)
2.2c (II) administration of website (most often webmaster)
2.2c (III) Omitted December 2009. (Omitted… administration of phone line – voice mail discontinued in 2007.)
2.2c (IV) Omitted August 2006. (Omitted… administration of list serve – list serve discontinued prior to 2006.)
2.2c (V) purchasing authorization (most often treasurer)
2.2c (VI) administration of quarterly newsletter (most often newsletter coordinator)
2.2c (VII) coordination of peer awards
2.2c (VIII) preparation of meeting agendas and minutes (most often secretary or chair)
2.2c (VIV)mentor group liaisons (most often the member interested in and/or participated in said group)
2.2c (IX) administration of document imaging (most often member with said access and training)

2.2d Based on information gathered from surveys and suggestions, committee will make recommendations and reports to the Vice President for Finance and Administration, Director of Human Resources, and the Human Resources Programs Specialist.

2.2e An annual report, which may include proposals for training and development, will be prepared for the Vice President for Finance and Administration and the Director of Human Resources in writing. A copy will be sent to the Human Resources Programs Specialist.

2.2f Committee members will require two hours release time for monthly meetings with the understanding that special projects (e.g., data gathering, research products, and events), as approved by the committee and the Director of Human Resources, may require more release time. Release time is subject to the approval of the member’s supervisor. Participation is governed by UO rules and the CSTDAC Governance as defined by the Administration wthe the University Senate.

2.2g Organize and facilitate bi-annual meeting with the president’s between administration and classified staff.

2.2h Assist mentor group facilitators and develop mentor groups as needed

Section 2.3 Officer Duties

2.3a All CSTDAC Members Duties: All members have the responsibility to adhere to the duties outlined in sections 2.2 and 2.3. All members have the responsibility of… alerting other members when they wish to vote yes/no and/or abstain from voting (abstaining from voting is considered a valid vote but must be communicated); alerting other members when they will not be able to make normally scheduled meetings; obtaining his/her meeting agendas and meeting minutes via email (as well as communicating via email when deemed necessary via the majority of the committee); attending regular meetings on a regular basis; participating at regular meetings through voting and contributing to discussions; and assisting on committee projects when approved by supervisor and/or on own personal time. Members holding other positions should be prepared to give additional time and attention to the duties described.

2.3b Chair/Co-Chair Duties: These can change and/or vary based on who is chairing the committee and should be divided between co-chairs when applicable. Duties should include but are not limited to… Suggesting agenda items, running meetings including general procedures for motions and voting, act as the primary contact with HR, answer mail/email, keep track of members activities/projects for the committee, make reports throughout the year and at year end to Linda King & Frances Dyke, make yearly certificates for mentors and/or members.

2.3c Treasurer Duties: These can change and/or vary based on who is acting chair/co-chairs as well as treasurer on the committee. Duties should include but are not limited to… Suggesting agenda items, reporting on the balance in applicable CSTDAC index(es), recommend and/or purchase needed supplies for functions/events/members, track committee expenditures and act as the primary liaison with HR employee assigned to monitor CSTDAC indexes.

2.3d Secretary Duties: These can change and/or vary based on who is acting chair/co-chairs as well as secretary on the committee. Duties should include but are not limited to… Suggesting agenda items as well as preparing and distributing meeting agendas, preparing and distributing meeting minutes, obtaining and distributing committee mail and/or email, and combining notes and/or share ideas from the meetings with the university president and administrative staff.

2.3e Webmaster Duties: These can change and/or vary based on who is acting chair/co-chairs as well as webmaster on the committee. Duties should include but are not limited to… Suggesting agenda items, design, monitoring and administering the content on the CSTDAC website and notifying members when there are changes needed and/or changes completed on the CSTDAC website.

2.3f Newsletter Coordinator Duties: These can change and/or vary based on who is acting chair/co-chairs as well as newsletter coordinator on the committee. Duties should include but are not limited to… Suggesting agenda items, gathering content from all members, organizing newsletter layout, and organizing newsletter printing and/or distribution.

2.3g UO Classified Senator Seat Duties: These can change and/or vary based on who is acting chair/co-chairs as well as the senator representative present at the committee meeting. Duties should include but are not limited to… Suggesting agenda items, updating/informing other members of the UO senate happenings as allowed under senate regulations, carrying messages from CSTDAC committee to UO Senator as deemed necessary by CSTDAC committee members.

2.3h Classified Staff Volunteer Duties: Volunteers are not allowed a vote and should not be suggesting agenda items on a regular basis. Duties of the volunteer can change and/or vary based on who is acting chair/co-chairs as well as the volunteer and project the volunteer is assigned. Duties should include but are not limited to… informing committee as to the nature of their desired volunteering and the status of any assigned projects.

Governance History:
Original Governance Approved in 1998
Governance was revised June 28, 2005
Revised & Approved by Committee July 12, 2005 Vote 5-0, Absent 2, Nonvoting 1
Revised & Approved by Committee December 13, 2005 Vote 6-0, Absent 1, Nonvoting 1
Revised & Approved by Committee August 8, 2006 Vote 5-0, Absent 2, Nonvoting 0
Revised & Approved by Committee December 10, 2009 Vote 5-0, Absent 2, Nonvoting 2 (absentees)

Membership