Secretary Duties

Description

• In charge of all group documentation, taking of minutes, distribution of minutes to all club members, and updating and checking of messages on the club hotline.

Responsibilities and Duties

• Maintain hard copy of the minutes and task lists
• Maintain soft copies and backups of Minutes, task lists, and audio recordings.

Weekly

• Emailing the minutes and task lists on the listserv.
• Record hotline message with current weekly lessons. This needs to be done by noon on Sunday.
• Checking messages on the club phone.
• Responding to email on the oregonballroom@gmail.com account.
• Check mail box in EMU
• Obtain master list of members from Membership Officer and update member information to the Google Group and listserv.

Weekly Meetings

• Record what is said, motions passed, and officer and member tasks for the week.
• Update Excel sheet with new tasks for the week.
• Run the Voice Recorder.
• Bring relevant mail to weekly meetings.

Monthly

• Report of the minutes
• Provide a copy hard and/or soft for the president the reports:
  • Minutes
  • Task Lists
  • Meeting Attendance

Each Term

• Report on the attendance for the term. This needs to be given at the next meeting of the next term.

Yearly

• Flush out listserv and Google Group member information to ensure inactive members do not continue to receive OBDC information.