The Reimbursement Process

After being approved for subsidy, you will receive a letter in the mail indicating your subsidy percentage. If your child attends CCDC (the EMU Child Care Development Center) or Spencer View Co-op, your subsidy percentage will be deducted from your bill. If you child does NOT attend CCDC or Co-op, you MUST complete the following reimbursement process (all international students must fill out a reimbursement, regardless of child care provider):

• Fill out a reimbursement form (available online or in the Subsidy office)
• Attach a copy of the child care receipt or bill
• Turn in the reimbursement and receipt by the 15th of the month following the month of care. For example, for child care in the month of October, your reimbursement is due by November 15th.

Important note: your child care provider must be registered with the state of Oregon. If your provider is NOT registered with the state, you MUST request a background check on your provider. The background check costs $10 and takes approximately two weeks. For more information on this process, please click here.

Reimbursements may be dropped off in the Subsidy office (located in the Non-Traditional Student Office, Suite 2, EMU); with the ASUO receptionists in the ASUO office (Suite 4, EMU); or in the external drop-box located outside the ASUO office if the office is closed; or faxed to (541) 346-0620.