payroll: International Employee Annual Renewal

[paynews <paynews@uoregon.edu>]

BANNER GUIDE

The Banner Guide has been updated to include the latest versions of the 
nonresident alien forms (NRA Forms).  Please recycle old forms and use the 
revised versions of the forms that currently are published on the Banner 
Guide: the Foreign National Data Request Form (CO-NRA) and the IRS Form 
8233.  This year there are no changes to the 8233 Letter Attachments.

NRA PACKETS

It's time again for the annual renewal of the paperwork for foreign 
nationals. OUS mailed out packets the week of November 24th to all foreign 
nationals that are currently employed.  Packets were not sent to foreign 
nationals who are U.S. residents for tax purposes, with the exception of a 
few employees that had completed a W-9 Form to continue to claim a tax 
treaty despite their status as a resident for tax purposes.

All the packets should include, at a minimum, a cover letter and CO-NRA 
Form.  January 5, 2009 is the deadline for submission of the CO-NRA form 
to the UO Payroll Office. Employees should remember to include photocopies 
of the required attachments: I-94 and I-20 or DS2019.  An employment 
authorization card is also an acceptable document.

When the employee is from a tax treaty country, the packet will also 
include the Form 8233 and the 8233 Letter Attachment. Completion of these 
additional forms is optional.  The forms should only be submitted if the 
foreign national wants to claim a tax treaty exemption in calendar year 
2009.

If you have foreign national employees who do not receive packets, you 
will be able to provide them with the necessary forms by going to the 
international section of the Banner Guide at 
http://baowww.uoregon.edu/EmployeeServices/international.htm


W-4 Form

This year, it isn't mandatory for foreign nationals to submit a new W-4 
form if they currently have one on file.  However, the 2009 version of the 
W-4 is not yet available from IRS.  You may continue to use the 2008 
version for new employees until the 2009 version is made available.

If you have any questions, contact Debra Bohannan in the Payroll Office at 
dbohanna@uoregon.edu or by calling 6-1122.

To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll