payroll: Overpayments / Docked Pay

[paynews <paynews@uoregon.edu>]

As previously announced last month, departmental payroll coordinators may 
no longer enter the DOC earn code during time entry.  Over the years, the 
DOC earn code has been used incorrectly, Banner math conversion was often 
inaccurate, and central offices were not informed when leave without pay 
or reductions in FTE occurred.

This change in procedure has forced a review of the best ways in which to 
notify the Payroll Office of overpayments.   In discussions with other OUS 
schools, we have learned that it is very important to view a copy of the 
time sheet for nonexempt employees.

To simplify the process, departments will send an email (with a scanned 
time sheet attached) to notify payroll staff of overpayments for 
classified, temporary, and student employees.   When appropriate, payroll 
staff will enter the DOC earn code after the time entry window closes.
Overpayments for unclassified employees will still be processed by PRF.

See Banner Guide for details of new procedures and overview of overpayment 
processing methods at http://bg.uoregon.edu/hris/class/docked.htm

Thank you,

Judy Duff
Payroll Manager
Business Affairs
judyduff@uoregon.edu
(541) 346-1104
To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll