payroll: MOBILE TECHNOLOGY POLICY IMPLEMENTATION

[Judith C Duff <paynews@uoregon.edu>]

February 3, 2011

MEMORANDUM
TO:               Paynews List Recipients
FROM:             Kelly Wolf, Director of Business Affairs
                  Linda King, Associate Vice President for Human 
Resources

SUBJECT:      MOBILE TECHNOLOGY POLICY IMPLEMENTATION

On November 8, 2010, University of Oregon leadership formally adopted 
two policies pertaining to UO faculty and staff access to and payment 
options for mobile technology (e.g., cell phones, smart phones, etc.).  
These policies apply to classified and unclassified employees who use 
mobile technology for university business.
The Access to Mobile Technology policy establishes criteria in 
determining access to mobile technology and the university approval 
process.  The Office of Human Resources is the responsible office.
The Payment Options for Mobile Technology provides information on the 
two payment options for mobile technology access: unit-purchased device 
or employee allowance for employees who use their personal devices for 
university business.  The Business Affairs Office is the responsible 
office.  This policy establishes the maximum amounts for the payment 
tiers, which will be reviewed and updated annually.  Because the 
allowance is paid by stipend, payroll request forms (PRFs) will be 
needed to generate the payment to employees.
The following information is available on both the Human Resources 
[http://hr.uoregon.edu/policy/MobileTechnologyDevice.html] and Business 
Affairs [http://bg.uoregon.edu/content/mobile-technology] websites to 
guide you through this process:
•	The “Mobile Technology Access and Payment Option Request” form to 
document the request for mobile device access, the payment option and 
allowance tier (if applicable), and departmental approval for mobile 
technology;
•	The “Agreement for Mobile Technology Access and Allowance” for 
employee review before signing the request form;
•	The Access to Mobile Technology and Payment Options for Mobile 
Technology policies;
•	Banner Guide instructions on processing PRFs for the 
stipend/allowance.
If you have questions about the access policy, please contact Judy 
Gates (jlgates@uoregon.edu) or Linda King (llking@uoregon.edu) in Human 
Resources.  For more information about the payment options, please 
contact Judy Duff (judyduff@uoregon.edu).

To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll