UO Zero Waste Program
Vehicle Driver Training
UO Zero Waste Program
UO Zero Waste Van Training Video and
Van Safety video for Oregon State University's Motor Pool
University Motor Pool van safety test
The following constitutes the UO Zero Waste Program's vehicle operation manual. This document is neither exclusive nor exhaustive, but it represents the minimum operating standards and driving behaviors required of Student Recyclers operating program vehicles.
It is divided into five sections and two addenda, as follows:
I. Policies and Expectations
III. Safe Driving
V. Diesel Step Van Operations
1. Backing/Spotting Signals
2. Driving through the Heart of Campus
I - POLICIES AND EXPECTATIONS
UO Zero Waste Program Employees are deemed qualified to drive only after:
Their on-going driving status is further contingent upon demonstrated safe driving habits. Employees deemed unqualified to drive based solely upon a lack of skill or experience are categorized as such with no detriment to their employment status or pay rate.
When driving for the UO Zero Waste Program, you are driving a state vehicle (designated by the "E" prefix on the license plate) and are being paid to drive as part of your job. Personal driving habits which may be in conflict with program regulations, traffic laws, safety regulations, good public relations, or acceptable driving habits are not acceptable.
Failure to follow policy is grounds for revocation of driving privileges, or termination. The driving status may be revoked at any time at the discretion of the Operations Supervisor. In the event any driving practice constitutes a willful violation of a Program employment or driving policy, termination may result.
Any citations received for traffic infractions (moving violations) while driving for the Program are the sole responsibility of the driver. All financial and/or traffic court matters must be handled solely by the driver. They will be reflected on the driver’s personal driving record with his/her state of licensure, and they may be made available to the driver’s personal auto insurance company through his/her state of licensure. Any parking citations received while driving for the Program are similarly the sole responsibility of the driver.
The avoidance of at-fault vehicle accidents is of paramount concern to the Program. Consequently, the following policy applies to all student drivers:
Any employee responsible for two at-fault accidents during his/her employment with the Program may have his/her driving privileges revoked indefinitely. Should any accident be the result of a willful violation of a driving or employment policy, termination for cause may result.
II - PARKING
Program vehicles must observe both campus and public parking regulations. Failure to do so can result in a parking ticket, which will be the personal responsibility of the driver.
Since parking can be a confusing and/or frustrating endeavor – and since parking in and near campus is at a premium -- check with your Coordinator before heading out on route if you have questions or need suggestions about parking in a particular area.
Vehicles can be parked in any of the following areas:
In any space marked "(State) Service Vehicles Only."
Off Campus Parking
Vehicles must never be parked in any of the following areas:
Also note that Kincaid Street is not University property, but rather a City of Eugene thoroughfare. Exceeding the time limit in metered spaces or “Commercial Vehicles” spaces may result in a ticket from the City.
III - SAFE DRIVING
Note the following safe driving and operational rules, observations, and suggestions. Incorporate these into your driving behaviors.
3. Weather, Darkness and Inclement Conditions
IV - ACCIDENTS
The program defines an accident as any event involving a program vehicle which causes damage to a program vehicle, another vehicle, or any stationary object; which involves an impact between any of these; or which entails injury to any person.
All accidents must be reported to program staff as soon as possible following the guidelines noted below. Failure to do so is considered grounds for dismissal.
Drivers who are in an at-fault accident will have their accident reviewed by the University’s Accident Review Committee. The Committee may require that the driver attend both a refresher Van Training course and a Defensive Driving course. Drivers must attend both of these courses or risk losing their University driving privileges and possibly their positions with the UO Zero Waste Program. Drivers will be paid for attending these classes. More information about both of these courses is available from the Operations Supervisor.
When an accident occurs:
Any citation received as the result of an accident will be recorded on the driver’s personal driving record with their state of licensure.
Accidents may also require the filing of a State of Oregon Traffic Accident and Insurance Report which will be reflected on the driver’s personal driving record with their state of licensure. This can apply following even a minor accident involving no other vehicles and no citations. Program staff will alert you to this requirement and help you with the forms.
V – DIESEL STEP VAN OPERATIONS
The following applies to the operation of the Program’s five diesel step vans. These instructions are crucial to the safe operation and long-term maintenance of these valuable vans.
1. Starting and Pre-Operation Procedures
1. Open Hood
- Disengage the hood hold-down straps
- Lift hood completely
- Lower hood until the hood support cylinder engages
2. Check fluids
- Engine oil via dipstick
- Transmission oil via dipstick
- Engine coolant via reservoir (visual)
- Brake master cylinder fluid via reservoir (visual)
3. Lower hood
- Raise hood slightly
- Manually disengage the hold-open cylinder pin
- Lower hood completely
- Re-attached hood hold-down straps
4. Start Van
- Turn ignition key one “click”
- Allow all warning lights and gauges to cycle through
- Allow amber “Wait” light to extinguish
- Check that all lights are extinguished except the brake light and the seat belt light.
- Start engine without using accelerator
5. Warm up Van
6. Perform Exterior Visual Check
7. Perform remainder of pre-op checklist
- All lights
- Turn Signals
- Remaining items as per checklist
8. Controls and Accessories
- Take the time to familiarize yourself with all vehicle accessory controls in addition to those include in the pre-operation checklist. These are all fairly standardized, and easy to find and operate. They include:
- Lights & signals
- Heating/air/venting/mounted fan
- Release the parking brake
- Place the transmission in “Drive”
2. Starting the Van Mid-Route
The above warm-up period will always apply when starting a van for the first time each day, after lunch, and whenever the engine has been off for 30 minutes or longer.
For those instances when the engine is off for a short period of time (15-30 minutes or so), a warm up may not be required when re-starting. That determination must be made while starting the van.
Follow the above procedure for starting – allowing all lights and gauges to cycle through. Start the van. While starting, check to see if the engine temperature gauge needle moves (even slightly) above “C.” If so, no warm up is needed. If not, warm the van for 5 minutes or until you see the temperature gauge rise above “C.”
3. Shutdown Procedures
The diesel vans are equipped with turbochargers which should be allowed to cool down anytime they have engaged while driving. They will engage during a hard acceleration.
For shorter drives and/or low-speed movements around campus, a cool-down period will not be required. In these situations, take care to not engage in unnecessary hard accelerations. When the van is stopped/parked, it can be shut off without a cool-down period.
Whenever you have accelerated hard enough or driven fast enough to have engaged the turbocharger (or whenever in doubt), allow the van to idle and cool down for 3 minutes before shutting it off.
The 3-minute idle requirement does not require that the vehicle be stationary – just idling or travelling slowly. Backing, parking, or otherwise moving the vehicle at a low speed allows for this maneuver time to count towards the 3-minute cool-down period. Whenever possible, use this approach to cut down on the time required to keep the engine running after parking before shutting off the engine.
Several areas of campus have posted restrictions on leaving vehicles running due to the proximity of building air intakes. This is true of several docks. It also applies to vehicles which have backed into the Quonset doorway. In these situations, try to position the van a distance from the area, and let it idle for a couple of minutes away from the area, dock, Quonset doorway, etc.. Then, idle it into position, the doorway, the dock, etc., and turn off the van once maneuvering is completed.
- Remove the safety chain hook
- Electrically raise the gate slightly to clear the notch in the gate rest – about 1/2”
- Lift/raise the safety latch
- Manually lower the gate from the vertical position to the horizontal position
- Electrically lower the gate
- Electrically raise or lower the gate to roughly half way between the ground and the truck bed
- Manually raise the gate from horizontal position to the vertical position
- Electrically raise the gate the remainder of the way to the locked position. The gate assembly will ensure that the gate opens and closes the safety latch, and slides into the gate rest area without manual involvement.
- Electrically lower the gate until it sits on the gate rest.
- Hook the safety chain into the hole provided.
5. Van Dimensions
Be aware of the dimensions of the vans – particularly the height – when accessing areas with restricted/limited clearance. If necessary, get out and visually check for clearance(s).
Height – 116 inches or 9’ ”
Width – 90 inches or 7’ ”
Length – 252 inches or 21’ ”
You will be shown how to use the vehicle fueling system (gas pumps) during training. Keep in mind the following:
• The step vans all take diesel fuel from Pump #1
• The cargo van takes regular fuel from Pump #2
7. Locking and Unlocking
To unlock a cab door, insert the key, turn it, and allow the lock cylinder to pop out. The door is now unlocked.
To lock a cab door, simply push in the lock cylinder from the exterior. The door is now locked.
Locks are also provided for the back overhead doors, which require the same key to lock and unlock them.
NOTE - The cab doors should only be locked from the exterior, as just described. Although an interior locking mechanism is provided, this mechanism -- once activated -- cannot be unlocked using the key from the exterior. Should you forget and lock this mechanism, and then shut the door, you’ll need to access the cab by unlocking the back door and walking through into the cab. The cab-to-box safety door can be opened from either side, allowing you to access the cab from the box even if the door is latched. Always keep the safety door closed and latched for safety.
Most Recycling Program accidents occur at a very low speed in tight areas, and are the result of a failure to successfully maneuver around, between, or near fixed objects. All of these accidents can be avoided with successful spotting.
The following backing/spotting signals are required of all spotters to guide their driving partners successfully without incident/accident.
Driving through the Heart of Campus
The following policies and regulations apply when driving through the Heart of Campus – the area in the immediate vicinity of the EMU at the 13th and University intersection
Some “Do Not Enter” signs apply to us – and some don’t. All of that is noted below.
Taking into account the whole area of 13th, the closed portion of 13th, University, Johnson Lane, the Friendly/Allen parking lot, and the EMU -- the following apply:
And here are two more prohibitions:
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