travelnews: Foreign Liability Coverage

TRAVELING OUT OF THE COUNTRY ON STATE BUSINESS

FOREIGN LIABILITY COVERAGE

AIG CARDS

If you need to contact us: this is a post-only email. Do not reply to this message: Reply to Shereej@uoregon.edu

DESCRIPTION OF COVERAGE: Comprehensive general liability, contingent auto liability, fire legal, employer’s liability, and personal liability for employees performing state business. This coverage assists the state employee with legal representation, provide case management, English-speaking physician, hospital admittance, and coordinate medical evacuation and prepare individuals for travel.

AIG cards are available in the Business Affairs Office (BAO) for employee’s traveling out of the country on State business. These cards provide a policy number, company name, expiration date and phone numbers.

AIG has the resources and experience to deal with the situation and provide efficient and quality assistance. The cards expire January of each year. Please contact BAO Risk Management if employees need further information or a copy of the AIG card to carry with them.

EMPLOYEES MUST REPORT THE COUNTRY THEY ARE TRAVELING TO BEFORE THE TRAVEL DATE. This coverage is for employees performing state business. Do not report if you are vacationing, this coverage does not apply while on your own time.

The University of Oregon obtains liability coverage by reporting the countries on an annual November report to the Department of Administrative Services Risk Management Division. All potential "out of the country" State business employees must report to BAO Risk Management by November 15th of each year. The report must include estimates for the country traveling to, number of trips, and the employee name, and purpose of trip. (If employee did not have prior knowledge of the future travels before the November reporting, please contact BAO Risk Management to verify coverage).

Please EMAIL estimates by November 15th to BAO Risk Management, Shereej@uoregon.edu with the following:

DEPARTMENT:

EMPLOYEE NAME:

DATE(S) OF TRAVEL:

NAME OF COUNTRY (not name of a city):

PURPOSE OF TRIP:

Do you need an AIG card: Yes or No

If you need to contact us: this is a post-only email. Do not reply to this message: Reply to Shereej@uoregon.edu

IMPORTANT NOTE!

SANCTIONED COUNTRIES WITH INTERNATIONAL TRAVEL WARNINGS

The links below are sanctioned countries where employees may need prior approval from our insurance carrier to insure travel coverage when employees travel on State business. Please contact BAO Risk Management 6-3190, at least 2 months prior to traveling, if the country is listed on either of these lists:

http://www.ustreas.gov/offices/enforcement/ofac/programs/index.shtml

http://travel.his.com/travel/warnings_current.html

If employees traveling on state business are uncertain about liability coverage to the country they are traveling to any time of the year, please contact BAO Risk Management at 6-3190 or Shereej@uoregon.edu.

LASTLY! Human Resources offer MEDEX (medical) coverage information for employees and their families.

They provide a wide range of emergency assistance while a person is traveling. It is not a liability policy.

Here is the link to the MEDEX Travel Assist information, http://www.standard.com/eforms/12092w.pdf

This benefit is available to all employees enrolled in benefits and is through Standard Insurance Company.

IMPORTANT NOTE: This only available to employees enrolled in the PEBB benefit program!!!

For questions on this medical MEDEX coverage, please contact:

Cindi Peterson

UO Benefits Coordinator