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travelnews: Personal Portions of Airfare



A/P has recently received questions about payment of the personal portions of airfare tickets that are purchased for UO business.  While it is acceptable to include personal time in a business trip, UO funds may not be used to pay for any personal portion.  If tickets are purchased through one of the contract travel agencies, the UO can only pay the business portion and the traveler must pay any personal portion at the time of ticket purchase. 

 

In some instances, the agency will charge a fee for splitting the payment.  This fee is considered a personal cost.  To avoid incurring this fee, the traveler may prefer not to split the payment and can pay for the ticket themselves.  The department can reimburse the business portion after the trip is complete.   It is not an allowable practice for the UO to pay the personal portion of the ticket up front.  Please see the following airfare policy at http://baowww.uoregon.edu/travel/airtravel.htm

 

If you have questions please call me at 6-3158.

 

 

Carolyn Wooley

University of Oregon

Travel Coordinator

cwooley@uoregon.edu

541-346-3158 ph

541-346-2393 fax