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To:
Vice Presidents, Deans, Directors, and Department Heads
Campus Budget Managers
Travel Coordinators From: Frances L.
Dyke, Vice President for Finance and Administration Date:
October 8, 2009 Re:
Change in Travel Reimbursement Policy On July 2, 2009, a memo was
circulated to the groups listed above providing a comment period on this
proposed policy. That comment period concluded on August 31, 2009.
Several comments were received and suggestions incorporated into this final
policy version. Thank you to all those who took time to review and
respond. Effective October 15, 2009,
reimbursement for all lodging expenses will be reimbursed at actual cost (up to
current per diem rates) rather than via per diem. As per current policy,
exceptions to the current per diem limit (e.g. conferences) may be reimbursed
at actual and reasonable cost with appropriate documentation. Original, itemized hotel
receipts are required and must show the following: ·
Traveler's name (or names if reimbursement is
being claimed for more than one university employee) ·
Date(s) occupied ·
Actual rate charged per room ·
Indication that amount submitted for
reimbursement has been paid in full. Exceptions, on a case-by-case
basis, will be made for travel to remote or non-standard locations, both
foreign and domestic. Please contact the BAO Travel Office for
assistance. The current $25/day reimbursement
for non-commercial lodging will remain with no receipts required. Further information regarding
lodging reimbursements, including the current per diem rates, can be found on
the BAO Travel website: http://baowww.uoregon.edu/Travel/travelreimbursement.htm#Lodging Thank you for your attention and
assistance. |