Greetings, Fiscal year end is approaching rapidly and we wanted to send out instructions to help you process airfare appropriately between Fiscal Year 11 and Fiscal Year 12. When purchasing airfare in the current fiscal year for travel that begins after June 30, 2011, please use the A5901 prepay account code. If the travel crosses the two fiscal years and starts before June 30, 2011, it can be charged to the current fiscal year (FY11). This includes all UO funds and charges put on the procurement card. Charges made with the contract travel agencies before May 25th, 2011, for airfare for the current fiscal year, will be charged to Fiscal Year 11. All charges processed through the contract travel agencies after May 25th, 2011 will be charged to Fiscal Year 12. Charges for airfare that are charged on the procurement card for travel in Fiscal Year 11, that clear before June 25th, will be charged to Fiscal Year 11. Charges made June 26 or later, will be charged to Fiscal Year 12. Any questions please let me know. Thank you. Carolyn Wooley University of Oregon Travel Manager 541-346-3158 phone 541-346-8078 fax |