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Good Afternoon – Fiscal year end is just around the corner and summer travel plans are underway! Please see the following instructions to help you process airfare to the
correct account code between Fiscal Year 12 and Fiscal Year 13. When purchasing airfare for
travel that begins after June 30, 2012, please use prepay account code –
A5901. When
travel crosses both fiscal years, it is charged to the fiscal year that covers most of the business days of the trip. Example: travel dates 6/27/12 – 7/10/12 use prepay account code A5901. This applies to all UO funds including grant funds and charges
made on UO procurement cards. Airfare for
current fiscal year travel charged with an airfare authorization form at one of the UO contract travel agencies before May 25th, 2012 is charged to Fiscal Year 12. All charges processed through the contract travel agencies after May 25th,
2012 will be charged to Fiscal Year 13. Airfare for
current fiscal year travel charged on a UO procurement card before June 25th, 2012 is charged to Fiscal Year 12. Charges made after June 25, 2012 will be charged to Fiscal Year 13. Each department is responsible for entering JV’s to remove the prepaid expense and record the expense with the appropriate account code.
Example JV:
To post the JV into the correct fiscal period use a transaction date that falls into the same month the travel occurs in.
The JV’s can be processed as soon as you see your airfare charges post (look under account code A5901). The new Fiscal Year with all accounting periods is already open in
banner. If you have any questions, please call the Travel Office – Laurie x6-3158 or Conny x6-0812. Kind regards, Laurie Jacoby, CTC Travel Manager Business Affairs Office University of Oregon lajacoby@uoregon.edu 541-346-3158 - Voice 541-346-8078 - Travel Fax |