US07/08-16 Amend the material of the
Legislation which deals with calling a meeting of the University
Assembly Effective upon passage of this legislation:
The following motions are repealed:
Sections 6.3 through 6.6 of the Enabling Legislation are repealed and replaced
by the following Section 6.3:
6.3. The University Assembly, with full legislative power, shall be
convened by an affirmative vote of the University Senate or after a petition
to so convene has been signed by 33 % of those eligible to vote for non
6.3.1 A meeting of the University Assembly with full legislative power
shall be held at 3:30 PM, on a Wednesday, not less than ten nor more than
25 days from the time of the affirmative vote of the University Senate
or from the time of the submission of a valid petition as provided for
in 6.3.5, except that no meeting shall be scheduled for exam week, between
quarters or during the summer quarter. In such an event, the meeting would
be scheduled for the second Wednesday of the subsequent quarter.
6.3.2 The Secretary of the Faculty shall send timely notification of
the meeting to all members of the University Assembly. The notification
shall remind recipients that they are members of the Assembly and that
the University will be closed from 3:00 PM to 6:00 PM on the day of the
meeting to facilitate attendance. Further notification of the meeting shall
include notices in the Daily Emerald and on the University Calendar, Senate,
and Assembly Web sites. On the Monday immediately prior to the meeting,
members shall be reminded to attend. The reminder shall include the text
of this section (6.3.2).
6.3.3 An alphabetical list of Assembly Members (without phone numbers
or e-mail addresses) shall be maintained and linked from the University
Assembly Web site. The list shall be headed by the criteria for membership
as specified by the Enabling Legislation and the list shall be updated
annually, as early in the Fall Quarter as is feasible.
6.3.4 The UO Secretary shall maintain an annually updated list of Assembly
Members with phone numbers and e-mail addresses. The list shall be used
only to forward communications, from the University President, the Secretary
of the Faculty, or the UO Senate President, that are relevant to the business
of the University Assembly.
6.3.5 The University adopts the following procedures to enable a University
Assembly to convene with full legislative power by petition:
6.3.6 A list of the Voting Faculty with campus addresses shall be maintained
and linked from the University Assembly Web site. The list shall be headed
by the criteria for membership as specified by the charter and the list
shall be updated annually, as early in the Fall Quarter as is feasible.
(a) Prior to circulating a petition to convene the Assembly with
full legislative power, Petitioners will submit the text of their petition,
endorsed by at least 40 Assembly Members, to the Secretary of the Faculty
who will forthwith give notification of the petition to members of the
Assembly. The announcement shall include the text of the petition and a
copy of 6.3.5 (b) below. A printed Voting Faculty membership list with
campus addresses, organized by departments, shall be made available to
petitioners by the Secretary of the Faculty upon submission of a petition
endorsed by at least 40 Assembly Members.
(b) Deans, directors and department heads will adopt practices, appropriate
for their administrative units, that promote the face-to-face accessibility
of their University Assembly Members to petitioners.
(c) In order for the petition to go into effect, petitioners must submit
sufficient valid signatures to the Secretary within 100 days of the petition
Discussion of the proposed legislation: The currently existing
text of the Charter dealing with Assembly meetings reads:
Note. The words "as amended" in Section 6.6 seem to refer to
But, in fact, these motions did not amend section 6.6.
6.3 The assembly shall convene three times a year (once each term) and
at the request of the president of the university, the president of the
senate, a vote of two-thirds of the senate, or a petition signed by 10
per cent of the officers of instruction, librarians, and/or officers of
6.4 The Assembly may discuss any matter that it wants to provided that
the first meeting of each academic year shall include the State of the
University address by the president of the university, and the introduction
of new officers-of-instruction, librarians, and officers-of-administration.
All memorials shall be presented at meetings of the University Assembly
and shall be entered into the minutes of the assembly.
6.5 Within a reasonable time period, the assembly may refer any legislation
passed by the senate back to the senate for reconsideration. This referral
must be accompanied by a recommendation and can only be used once for each
piece of legislation.
6.6 The University Assembly, with full legislative power, shall be convened
by an affirmative vote of the University Senate or after a petition to
so convene has been signed by 33 % of those eligible to vote for non student
senators, as provided by other sections in this legislation. Assembly meetings
called by the Senate shall be held in accordance with section 6.6, as amended.
The purpose of this motion is to
Additional financial impact: none. This motion simply rewrites the
enabling legislation to make clear what the current operative practices
Remove reference to calling an ordinary assembly meeting without full legislative
power. Although required by 6.3, in fact the UO Assembly has not met quarterly
in recent years and the proposed legislation simply recognizes that fact.
Implement a series of motions [
that have been passed in recent years that deal with calling an Assembly
meeting with full legislative power. It is somewhat confusing to trace
through the legislative history and it seems easiest simply to amend the
enabling legislation directly and repeal these motions.
Legislation sponsored by P. Gilkey (Mathematics).
Passed at the
February 2008 meeting of the UO Senate.