Subject: US09/10-12
To: tbars@uoregon.edu, mhenney@uoregon.edu, aemami@uoregon.edu
From: Peter Gilkey
Date: Sat, 12 Dec 2009 15:19:40

Dear Senate Rules Committee.

I just received notice of motion from Frank Stahl. I have titled the motion US09/10-12. It states:

"With respect to procedures for promotion and/or tenure, the Senate directs the Provost as follows: At the time that candidates for promotion and/or tenure receive notice of the Provost's decision, the Provost shall notify the Faculty Personnel Committee of actions taken with respect to their recommendations."

I have created a web page http://www.uoregon.edu/~uosenate/dirsen090/US090-12.html

for the motion which contains links to other pages which either are or which are not relevant to the matter at hand. In particular, I have linked the 2008/9 FPC final report, a previous motion by Frank Stahl on a related subject, and a note of clarification by Senior Vice Provost for Academic Affairs Russ Tomlin. Said document states "In Spring of 2007, we made the decision to stop copying the FPC chair after a review of OAR 571-030-0025, which governs personal records restrictions on access...." A link to OAR 571-030-0025 also appears on the motion web page. A link to ORS 351 060 als appears. I respectfully ask you to brouse the links on US090-12.html.

I should be grateful if you could follow the usual methods and procedures to deal with the motion. In addition, as it may well come up during the debate on the motion, I should be most grateful if you could consider the following questions and provide me with your advice thereunto appertaining:

• Question 1. Do you think that either OAR 571-030-0025 or ORS 351 060 does in fact render it impermissible for the Provost to copy the FPC chair with detailed information concerning decisions, and thus the motion would require actions contrary to OAR or ORS?
• Question 2. Do you think that the UO Senate has the power to direct (as opposed to request) the Provost to take the actions mandated by the motion?

I have the honor to remain, servus humillimus.

Peter B Gilkey
UO Senate President 2009/10