Subject: Re: University of Oregon Public Records Request - Gilkey

To: "General Counsel"
From: "Peter B Gilkey"
Date: Fri, 4 Dec 2009 20:06:35

Dear General Counsel.

I shall await the estimate eagerly. If it could come during the forthcoming week (the week of final exams), that would be very nice. I depart for Spain Monday 14 December 2009 and shall be away until Saturday 2 January 2010. This is a professional trip as I shall be consulting with colleagues in Santiago de Compostela concerning a joint mathematics project and with colleagues in Madrid concerning a project in mathematical linguistics. But it does mean that I would like to have written a personal check for the necessary expenses before departing.

Cheers.

Peter B Gilkey
Professor of Mathematics
University of Oregon
Eugene Or 97403

PBG:ep


On Fri, 4 Dec 2009 14:46:08 -0800, "General Counsel" wrote:

Dear Professor Gilkey:

The University of Oregon has received your public records request for a copy of the additional supporting evidence for the memo submitted to you by our office concerning US09/10-7 motion. The University is the custodian of at least some of the records you have requested. An estimate of the costs for preparing documents related to your request will be provided to you within a reasonable time. The actual cost of producing public records includes the following.

The University charges a copy fee of 25 cents per page. The University also charges for the actual cost of making public records available. The charge includes, but is not limited to, staff costs for locating, gathering, summarizing, compiling, reviewing, tailoring or redacting the public records to respond to a request. The charge may also include the cost of time spent by an attorney in reviewing the public records, redacting material from the public records, or segregating the public records into exempt and nonexempt records. If the request is to inspect records, the charge includes the time for records to be prepared for review and the cost of staff time for a staff member to be present while the requester reviews the records to preserve the integrity of the UniversityÕs records. If the request is to certify the records as true copies, the charge will include employee time spent in doing so. The charge will also include the cost of sending the records where copies are requested.

The cost of time for each employee is calculated by multiplying the employee's hourly wage calculation (including benefits expenses) by the hours or portions thereof necessary to locate, gather, summarize, compile, tailor, review, redact, segregate, certify or attend the inspection of the public records requested.

Thank you for contacting the University with your request.

Sincerely,

Office of the General Counsel
University of Oregon


This refers to earlier emails with the general counsel of 28 November 2009 which are detailed in http://www.uoregon.edu/~uosenate/dirsen090/Harbaugh-28Nov09.html In particular:

Dear Melinda.

If you can provide me with any additional supporting evidence for your Memo concerning US09/10-7 relatively easily, I would be grateful if you could so do with the understanding that I will post any information transmitted on the web. And please redact it appropriately as I have no desire to know nor have a need to know the names of the UO employees who made the public records requests involved. A caveat. My ancestors came from Scotland and subsequently to the Great Upper Penninsula of Michigan. They were a thrifty bunch (some have in fact called them "tight"). I have inherited this tendency. The Senate has no budget for such requests for information from your office. So if you think that it is likely to cost more than $50, please let me know in advance.

Respectfully submitted

Peter B Gilkey President 2009/10 UO Senate


Web page spun on 4 December 2009 by Peter B Gilkey 202 Deady Hall, Department of Mathematics at the University of Oregon, Eugene OR 97403-1222, U.S.A. Phone 1-541-346-4717 Email:peter.gilkey.cc.67@aya.yale.edu of Deady Spider Enterprises