2002-2003
Campus Planning Committee Annual Report
Members:
Name Department
Michael Fifield, chair Architecture and Allied Arts (ex-officio)
Jessica Brandes Student
Nancy Cheng Architecture
Donald Corner Architecture
Carole Daly, Chair Development
Chris Ellis Economics
Mike Eyster Housing
Pat Ferris Career Center
Garry Fritz Facilities Services (ex-officio)
Dave Heeke Athletics
Richard Linton V. President for Research (ex-officio)
Gregg Lobisser Student Affairs (ex-officio)
Chris Loschiavo Student Affairs
Eugene Luks Computer Science
Sarah Marshall Student
Steve Pickett Disability Services (ex-officio)
Chris Ramey University Planning (ex-officio)
Jessica Rose Student
Gary Seitz Arts and Sciences (ex-officio)
Eric Selker Biology
Greg Stripp Advancement (ex-officio)
Nathan Wax Student
Staff
Christine Thompson Univiversity Planning (cthomps@darkwing, x5572)
Meetings:
Since fall 2002, the Campus Planning Committee (CPC) and its two subcommittees have held 20 meetings and forwarded 19 recommendations to Administration. Campus Planning Committee meetings were well attended and student involvement was better than ever during this past year. CPC members also served on numerous project user groups and the East Campus Policy Advisory Group. Staff continues to educate the committee about its role in the campus development process and to provides relevant background materials to enable well-informed decisions about complex issues. The committee was particularly active in the lengthy review of the East Campus Development Policy.
Summary of Action Taken:
10/29/02 CPC Agenda: Orientation Meeting
Action: Reviewed the role of the CPC.
11/12/02 CPC Agenda: Living Learning Center - Siting
Action: No formal action was taken. A summary of the committee’s comments will be submitted to Administration.
Approved: NA
Status: Administration will take the committee’s comments into consideration when discussing the siting of the Living Learning Center. Refer to the 7/21/03 CPC meeting.
11/26/02 CPC Agenda: East Campus Development Policy Update - Introduction
Action: No formal action was taken at this meeting. The policy will be revised based upon CPC comments and comments from the upcoming open houses and workshop.
Approved: NA
Status: Discussion and review will continue at upcoming meetings.
Agenda: Hayward Telecommunications Facilities – Schematic Design
Action: No formal action was taken.
Approved: NA
Status: The proposal will be redesigned and come back to the committee for review. Refer to the 02/14/03 meeting.
01/17/03 CPC Agenda: East Campus Development Policy Update – Public Hearing
Action: No formal action was taken.
Approved: NA
Status: Discussion and review will continue at an upcoming CPC meeting. Refer to 01/31/03 meeting.
01/31/03 CPC Agenda: East Campus Development Policy Update – Review (continued)
Action: Review and discussion continued. No formal action was taken.
Approved: NA
Status: Discussion and review will continue at an upcoming CPC meeting. Refer to 02/07/03 meeting.
02/04/03 DR Agenda: Huestis Bike Parking – Schematic Design
Action: The committee agreed to recommend approval subject to the following conditions:
Approved: DAW 2/21/03
Status: The project will proceed taking the conditions into account.
Agenda: McKenzie Hall Windows – Initial Discussion
Action: No formal action was taken. The committee provided some comments and suggestions.
Approved: NA
Status: The project will come back for committee review when a schematic design is completed.
02/07/03 CPC Agenda: East Campus Development Policy Update – Review (continued)
Action: Review and discussion continued. No formal action was taken.
Approved: NA
Status: Discussion and review will continue at an upcoming CPC meeting. Refer to 03/07/03 meeting.
02/14/03 CPC Agenda: Hayward Telecommunications Facility - Schematic Design
Action: The committee agreed to recommend approval subject to the following conditions:
1. Change the building size and design to encourage incorporation of the Athletics ticket booth (e.g., reduce building costs) and to improve building proportions (e.g., reduce the overall size and enhance the vertical elements). Consider design ideas mentioned in the meeting record. The revised design shall be reviewed and approved by the University Planning Office.
(02/14/03 CPC continued)
Approved: DAW 2/21/03
Status: The project will proceed taking the conditions into account.
02/14/03 DR Agenda: Oregon Hall Parking Lot #15 – Schematic Design
Action: The committee agreed to recommend approval subject to the following conditions:
Approved: DAW 2/21/03
Status: The project will proceed taking the conditions into account.
03/07/03 CPC Agenda: East Campus Development Policy Update – Review (continued)
Action: Review and discussion continued. No formal action was taken.
Approved: NA
Status: Discussion and review will continue at an upcoming CPC meeting. Refer to 04/08/03 meeting.
04/08/03 CPC Agenda: East Campus Development Policy Update – Review (continued)
Action: Motion #1: The committee agreed unanimously to recommend that the president approve the draft January 2, 2003 Development Policy for the East Campus Area subject to the following conditions:
1. The president directs the Campus Planning Committee to develop a framework study to further clarify the desired character of the East Campus development areas prior to policy implementation. The study shall focus on refining key design elements such as open spaces, streetscapes, and the transportation framework.
2. The following changes are made to the draft policy text:
2a. Define "parking structures." Add a footnote to the first paragraph on page 10 that reads:
A parking structures is an aboveground building (one or more stories) with automobile parking as its primary use.
2b. Clarify that the primary purpose of the Limited High-density Residential/Limited Institutional areas is to provide for a mix of student housing and institutional uses, but that student housing has priority. Revise the last paragraph on page 10 and the first paragraph on page 11 to read:
These Analytical Areas provide development opportunities for a mix of university-owned high-density student housing (equivalent to city’s R-3 zoning, Limited High-density Residential) and general institutional uses. Addressing on-campus student housing needs, excluding residence halls4, shall have priority. Refer to the map on page 5 for the Analytical Area (AA) boundaries.
Appropriate general institutional uses for these areas should operate independently of the 50-minute daily class schedule and should be compatible with student housing. Examples of such uses include offices, storage, outdoor recreational uses, general institutional parking, and open spaces. Institutional buildings generally should be no larger than 50,000 gross square feet (GSF).
4
A residence hall (otherwise known as a dormitory) is defined as a congregate residence for ten or more students without individual cooking and dining facilities in each unit. When compared to apartment-style student housing, residence halls tend to cater more to first-time students, are larger in scale, and are more intensely associated with institutional activities.2c. Include a note about the East Campus Cluster subdivision (Moon Lee Lane) to ensure that it is not overlooked in the future. Add a sentence to the policies for AA 53 and AA54 at the bottom of page 11 that reads:
Future development may require changes to the existing East Campus Cluster subdivision.
2d. Clearly define how many and what kind of conditional uses are appropriate in the Low-density Residential analytical areas. Revise the last paragraph on page 12 to read:
There may be limited circumstances where a non-residential use is appropriate on university-owned lands. Only university-owned office uses that are compatible with a low-density residential environment will be considered as a possible conditional use. Office uses shall demonstrate that they do not generate more automobile trips than the allowed low-density residential uses and that adequate off-street parking is provided. No more than 25% of the lots in the Low-density Residential analytical areas shall be granted conditional uses.
2e. Directly reference the LRCDP Sustainable Development pattern. Add the LRCDP pattern text to the list of Campus-like patterns on page 14.
2f. State that the university supports designating Villard Street as the neighborhood collector only if the city decides to establish a neighborhood collector in the area. Change the text on the penultimate bullet on page 20 to read:
If the city establishes a neighborhood collector in the Fairmount Neighborhood, support designating Villard Street from Franklin Boulevard to 19th Avenue.
2g. Replace the January 2, 2003 version of the Communication Section with the revised version (contained in the March 7, 2003 CPC meeting mailing). Add a description of the public input process for future zone changes. Area notice (described in the Communication Section) would be provided prior to a zone change submittal to the city in Analytical Areas 53 and 54. Note that no zone changes are anticipated for AA 55-59.
2h. Allow staff to make general updates and clarifications that do not change the intent of the policy (e.g., fix text to clarify that building heights are limited to 30 feet when within 60 feet of the Low-density Residential analytical areas as previously discussed).
Motion #2: The committee agreed unanimously to recommend that the president approve the proposed amendments to the Long Range Campus Development Plan to ensure consistency with the January 2, 2003 draft Development Policy for the East Campus Area.
Motion #3: The committee agreed unanimously to recommend to the president that the university clarify its student housing needs to ensure that the university appropriately addresses the desire to provide diverse student housing needs prior to initiating additional East Campus development.
Approved: DAW 4/29/03
Status: The project will proceed taking the conditions into account.
04/15/03 DPIT Agenda: East Campus Framework Study – Outline (Initial Discussion)
Action: No formal action was taken.
Approved: NA
Status: The project will consider the committee’s comments and suggestions.
04/21/03 DR Agenda: South Villard Improvements – Schematic Design
Action: The committee agreed unanimously that the proposed improvements to the area south of Villard Hall are consistent with the Long Range Campus Development Plan and recommended to the president that it be approved subject to the following conditions:
3. Replace the proposed cigarette receptacle with the new, approved version as described in item #2 (below).
Approved: DAW 6/5/03
Status: The project will proceed taking the conditions into account.
Agenda: Cigarette Receptacles – Standard Design
Action: The committee agreed unanimously that the revised standard cigarette receptacle design, a discreet and functional receptacle made out of a cylindrical pipe with a domed cap and painted green, is consistent with the Long Range Campus Development Plan and recommended to the president that it be approved subject to the following condition.
University Planning Office staff shall review the revised cigarette receptacle that is designed and manufactured by Facilities Services.
Approved: DAW 6/5/03
Status: The campus standard will be implemented taking the condition into account.
Agenda: Campus Bench – New Standard Design
Action: The committee agreed unanimously that the revised proposal, to maintain the Columbia Cascade Timberform as a campus standard bench but replace the existing cedar-slats with recycled-material slats if available, is consistent with the Long Range Campus Development Plan and recommended to the president that it be approved.
Approved: DAW 6/5/03
Status: The campus standard will be implemented taking the revisions into account.
Agenda: Pacific Hall Cylinder Shed – Removal
Action: The committee agreed unanimously that the proposed removal of the Pacific Hall cylinder shed is consistent with the Long Range Campus Development Plan and recommended to the president that it be approved.
Approved: DAW 6/5/03
Status: The project will proceed taking the conditions into account.
Agenda: Education Courtyard, West Side Benches – Retrofit
Action: The committee agreed unanimously that the proposed recycled-material slats for the grouping of backless benches in the western portion of the courtyard is consistent with the Long Range Campus Development Plan and recommended to the president that it be approved subject to the following condition:
University Planning staff shall review the final slat material and color choice.
Approved: DAW 6/5/03
Status: The project will proceed taking the condition into account.
05/09/03 CPC Agenda: Chair Elections
Action: The committee agreed unanimously to recommend to the president that Carole Daly serve as chair of the 2003-04 committee.
Approved: NA
Status: The new chair will begin when the current chair leaves mid-summer.
Agenda: Theater Expansion Project – Schematic Design
Action: The committee agreed unanimously to recommend that the president approve the proposed Phase One of the Theater Expansion Project schematic design subject to the following conditions:
The design team, user group, and University Planning Office will:
(05/09/03 CPC continued)
2. Prepare a complete description of how bike- and auto-parking needs will be resolved (including the design/location of eight replacement parking spaces and all project parking requirements) for Campus Planning Committee review.
Approved: DAW 6/09/03
Status: The project will proceed taking the conditions into account.
Agenda: Biennial Implementation Plan
Action: The committee reviewed the 2003-2005 Biennial Implementation Plan and agreed, with eight in favor and one abstention, that:
1. program-specific or alternative building sites are identified for each capital building project proposed for funding in the first biennium and,
2. in aggregate, sufficient land and siting opportunities exist to accommodate the proposed 2003-2009 capital construction program,
subject to the following conditions:
1. It is acknowledged that the campus is likely approaching the point where allowable density levels soon will not meet future development needs, and this should be addressed.
2. The recently adopted new Development Policy for the East Campus Area must go into effect to allow for adequate building sites. The policy cannot go into effect until the city’s Fairmount/University of Oregon Special Area Study is amended. This planning process is currently under way.
Approved: NA
Status: The conditions will be considered by the university.
05/13/03 DR Agenda: Straub Courtyard Sculpture – Siting
Action: The subcommittee agreed, with four in favor and two against, that the proposed siting for the sculpture is consistent with the Long Range Campus Development Plan and recommended to the president that it be approved subject to the following condition:
Move the proposed location to the southeast corner of the patio area adjacent to the west façade of the new fMRI addition (this will require the removal of one existing bench). Ensure that the sculpture does not block courtyard exits.
Note: It is recognized that this sculpture cannot be installed unless the Outdoor Sculpture Committee’s conditions are addressed.
Approved: DAW
Status: The project will proceed taking the conditions into account.
Agenda: Bean Hall Windows - Schematic Design
Action: The subcommittee agreed unanimously that the proposed windows are consistent with the Long Range Campus Development Plan and recommended to the president that they be approved.
Approved: DAW
Status: The project will proceed taking the conditions into account.
05/27/03 CPC Agenda: Many Nations Longhouse – Schematic Design
Action: The committee agreed unanimously to recommend that the president approve the proposed Many Nations Longhouse schematic design subject to the following conditions:
1. Use landscaping elements to help buffer the south side of the longhouse from the existing parking lot and to enhance the north façade facing the large existing open space.
Approved: DAW 6/12/03
Status: The project will proceed taking the conditions into account.
Agenda: Arena – Review of Potential Sites
Action: No formal action was taken. The committee provided input.
Approved: NA
Status: The committee’s input will be taken into consideration during the arena site -election process.
07/21/03 CPC Agenda: Living Learning Center – Conceptual Site plan
Action: The committee agreed unanimously to prepare a report to provide comments to the university administration. A draft of the report will be sent to CPC members for review prior to distribution.
Approved: NA
Status: The draft report was delivered to university administration.
07/24/03 DPIT Agenda: Parking Lot #18 Circulation Change
Action: The committee agreed unanimously that the proposed changes to parking lot #18 are consistent with the Long Range Campus Development Plan and recommended to the president that it be approved subject to the following conditions:
1. Representatives from the Music Department, Clinical Services, and the Pioneer Cemetery Association shall be contacted to gain their input.
2. A comprehensive signage system that minimizes visual impact shall be installed. The signage system shall be thoughtfully designed to limit the total number of required signs (e.g., use pavement markings when appropriate).
3. If angled parking is installed, staff shall first verify that there is adequate back-up space.
Approved: DAW 8/26/03
Status: The project will proceed taking the conditions into account.
Agenda: Secure Bicycle Parking Initiative – Schematic Design
Action: The committee agreed unanimously that the proposed secure bicycle parking initiative is consistent with the Long Range Campus Development Plan and recommended to the president that it be approved.
In addition, the committee strongly recommended that the Knight Law Center be added as a proposed area for secure bike parking.
Approved: DAW 8/26/03
Status: The project will proceed. Refer to 7/28/ DR meeting.
07/28/03 DR Agenda: Gerlinger Hall Railing - Schematic Design
Action: The subcommittee agreed unanimously that the proposed Gerlinger Hall stairway railings are consistent with the Long Range Campus Development Plan and recommended to the president that they be approved.
Approved: DAW 8/26/03
Status: The project will proceed.
Agenda: Rosenberg Sculpture - Siting
Action: The subcommittee agreed unanimously that the proposed siting for the sculpture is consistent with the Long Range Campus Development Plan and recommended to the president that it be approved subject to the following conditions:
1. Kay Coots, Environmental Health and Safety, shall determine if the potential for water collection poses any health or safety concerns and approve appropriate solutions if necessary (e.g., weep holes).
2. The sculpture’s orientation shall be switched so that the highest end of the sculpture is at the south end to maximize views from the science library’s interior.
Approved: DAW 8/26/03
Status: The project will proceed taking the conditions into account.
Agenda: Secure Bicycle Parking Initiative – Schematic Designs
Action: The committee agreed unanimously that the proposed secure bicycle parking sites and schematic designs are consistent with the Long Range Campus Development Plan and recommended to the president that they be approved subject to the following condition:
The lockers shall be a neutral color.
Approved: Pending
Status: Refer to the 10/15/03 meeting.
10/15/03 DR Agenda: Bench Placements - Fenton and Music
Action: The subcommittee agreed unanimously that the proposed bench locations at Fenton Hall and Music are consistent with the Long Range Campus Development Plan and recommended to the president that they be approved.
Approved: Pending
Status: The project will proceed.
Agenda: Secure Bicycle Parking for the Lillis/Computing Center/McKenzie Area – Schematic Design
Action: The committee agreed unanimously that the proposed secure bicycle-parking site and design for the area between Peterson Hall and the Chiles Center is consistent with the Long Range Campus Development Plan and recommended to the president that it be approved.
In addition, the committee agreed unanimously that temporary use of the proposed secure bicycle parking site and design for the area north of the Computing Center is consistent with the Long Range Campus Development Plan and recommended to the president that it be approved subject to the following conditions:
1. Rearrange the configuration of the bike-parking area so the bike racks better hide the new lockers.
2. Determine the best permanent locker siting option either in the McKenzie Hall parking lot or near the northernmost entrance on McKenzie Hall's west side. Bring the proposed site and design back to the Design Review Subcommittee no later than January 2004.
Furthermore, the committee recommended conducting a comprehensive review of the Computing Center/McKenzie Hall plaza, including a complete assessment of existing bike parking, to determine ways to enhance the area as an entrance to the university.
Approved: Pending
Status: The project will proceed taking the conditions into account.