Inventory Scanning

After the spreadsheet inventory is prepared, we created a PDF of the slide labels and thumbnails of the images for reference purposes. This is done by scanning the slides twice on the Epson 10000 flatbed scanner, 20 slides at a time to facilitate printing. The scans are made through Silverfast/Photoshop, and then combined using Adobe Acrobat. There is preset in Silverfast exclusively for use when doing Inventory Scanning. Place all personal slides at the end of the scanning queue.

Scanning Thumbnails

Scanning Labels

Creating PDFs

Uploading PDFs

A. Scanning Thumbnails

1. Log into either the PC or one of the Macs using the vrc-student account and password

2. Turn on the scanner

3. Remove the Transparency Blind from the scanner

4. Place the Transparency Guide on the bed of the scanner

5. Arrange slides IN ORDER on the platen, label side down in a group of 20 according to the page guides on the edge of the platen. Close the lid

6. Open Photoshop. Open Silverfast (File > Import > Silverfast or Ctrl/Apple+G)

7. Frame tab > Settings > Inventory scanning

8. General tab > Original > Transparency

9. Click the Prescan button

10. Adjust marquee around slide group

11. Click zoom button

12. Adjust histogram until you get decent thumbnails of all images

13. Click the Scan button

14. In Photoshop, rotate the image if necessary so it can easily be printed out full page

15. Image > Adjust > Replace Color

16. Choose black to replace if not already selected. Move Lightness slider to the right, 80-100% to eliminate black borders. Be careful not to remove too much of the image data!

17. File > Save As… and name files using the class number, date and image batch: ArH204061003image1.jpg. Save as jpeg with 12 (maximum) quality in the Art History Classes > [Class folder] > [Dated folder] on the Hard Drive. Be sure to keep all files for a class together!

DO NOT REMOVE SLIDES FROM SCANNER

B. Scanning Labels

1. Replace the Transparency Blind and remove the Transparency Guild from the platen

2. Open Silverfast

3. General tab > Original > Reflective

4. Click the Prescan button

5. Adjust histogram so labels are readable

6. Click the Scan button

7. Rotate image to match thumbnail scan

8. File > Save As… and name files using the class number, date and label batch: ArH204061003label1.jpg. Save as jpeg with 12 (maximum) quality in the same dated folder on the Hard Drive. Make sure the prefixes of the label and image scan agree!

9. Remove slides from scanner and return to box IN ORDER

10. Repeat A and B until all slides are scanned twice

11. Exit Photoshop, turn off scanner

C. Create PDF files

1. Open Adobe Acrobat

2. Click the button Create PDF From… and choose Multiple files

3. Click the Choose button and navigate to the folder you just saved your scans into

4. Add all files in the folder (highlight and click Add)

5. Reorder the files into label-image-label-image, etc., putting personal slides at the bottom of the list.

6. Click OK and wait

7. Name the new pdf by class number and date (i.e. 204-06-10-26.pdf) and save into the same folder

8. Exit Acrobat

D. Upload the PDFs

1. Connect to the Poison server

a. PC: J:\Vrc\vrc-student should already be mapped

b. Mac: On OS menu bar, click Go > Connect to server and choose the Poison smb connection. Enter the vrc-student password

2. Save the PDF to the faculty/course folder in which the spreadsheet inventory was also saved

3. Disconnect Poison (Mac only)