Vcat Best Practices:
Order
Source and Order
are used for Pre-Cataloging (see Order Tracking Sheet). The Staff
usually handle Pre-Cataloging, though a Cataloger may be asked to fill out
Source and Order records for special projects. The Order layout records who
requested the image(s), their department and course number and when the Order
was placed. Once all cataloging has been done, an inventory sheet can be
produced identifying the image(s) with the digital image file(s) and given to
the requestor for easy access.
New button: Creates a
new, blank record
Print button: Opens a new layout with a customized list of all image records
associated with an Order
|
Field
Name |
Local
Usage |
Notes |
|
Order Number |
Auto-generated |
Primary key for the Order
facet |
|
Creation Date |
Auto-generated |
|
|
Modification Date |
Auto-generated |
|
|
Cataloger |
Pull-down menu |
Entries from the Cataloger
Table |
|
Requestor ID |
Pull-down menu |
Entries from the Requestor
Table |
|
Course Number |
Use
caps for department prefix, no spaces, and course number |
Examples: “ARH415” or “RL209” |
|
Session Number |
As needed |
|
|
Order Description |
Free text. Use “Last, First” of
author, comma, Title in Title Case, and number of images in parentheses. i.e. (139)
|
|
|
Date Places |
Use mm/dd/yyyy format |
|
|
Date Needed |
Use mm/dd/yyyy format |
|
|
Rush |
Pull-down menu |
|
|
Item Creator |
Pull-down menu |
|
|
Date Returned AV |
Use mm/dd/yyyy format, as needed |
|
|
Sources (Portal) |
Auto-fills when Image
records are created |
Auto-fills with information
for every image record created with the Order Number |
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