Vcat Best Practices:

StateRegion

Part of the Locations hierarchy, StateRegion occupies the position between Country and CityOrCounty. This position is actually quite flexible. It can contain general regions that encompass smaller entities (as long as they do not encompass more than one Country or are smaller than a CityOrCounty) and do not necessarily have other established dependents. It can also contain historical areas. See the Extent field for all the possibilities. When adding a new StateRegion, it is a good idea to check all the other StateRegions for a given country and follow any patterns that have been established.

Note: The Locations hierarchy may contain “unknown” as entries. These are used only when you have a named entity smaller than a continent wherein you cannot establish one or more parts of the hierarchy ABOVE it. No Location hierarchy should end in “unknown.”

TGN button: Opens the Getty Thesaurus of Geographic Names Online

Go button: opens the specific record for the source, if the Ref ID is filled out

Field Name	Local Usage	Notes
Term Source	Pull-down menu	Standard short list of online Authorities
Ref ID	As source	The identification given to the authority record by the authority source
State / Region	Use Title Case
Country ID	Enter from Country Table	Primary key for the Country facet
State / Region ID	Auto-generated	Primary key for the StateRegion facet
Extent	Pull-down menu
Local Extent	Free text	Since the Extent is an unmodifiable field (green), but does not contain all possible extents, use this field in conjunction with the Extent field to indicate a more precise extent. In other words, if you need to use Local Extent, you must choose the closest entry under Extent as well.
Portal	Auto-entered, editable	Auto-fills with records from the next tier down in the hierarchy (in this case CityOrCounty.)
Print Source	Pull-down menu or MLS format	If the Term Source is Print or Web, you must indicate the book or URL. The pull-down option shows all Source records. Click in the box and type if the source is not part of the Source table.

Continue to CityOrCounty