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Date: Wed, 11 Nov 2009 13:38:26 -0500
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Subject: Your Issue: November 11, 2009
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Research Compliance: Conflicts of Interest=20

Reader Question:=20

The sales manager of an equipment manufacturer from whom our lab has made l=
arge purchases has emailed that he would like to take me and my grad studen=
ts out to a nice dinner during the upcoming national meeting of our researc=
h specialty. We obviously are already good customers. Should academics like=
 us accept such? Why or why not? Also would it matter if we were merely "pr=
ospective" customers instead of proven ones?=20

Expert Comments:=20

Knowing how to handle vendors who pass out dinner invites, ball game ticket=
s or "lunch for the lab" is today's hot button conflicts-of-interest (COI) =
issue. This conundrum can be especially tricky if you genuinely like the ve=
ndor's products and have a great sales rep who you've worked with for a lon=
g time (and maybe, have even gone out to dinner with in the past!)=20

Most institutions' COI policies have provisions that flatly prohibit taking=
 gratuities from vendors, or at least require employees to avoid business r=
elationship that are, or may appear to be, a conflict of interest. Your "ni=
ce dinner" would certainly violate any blanket prohibition on gifts, and li=
kely violates the second, especially when viewed through the eyes of a comp=
eting vendor. You might be tempted to argue that "it's only dinner," especi=
ally if your institution allows you to take "nominal" gifts. Your common se=
nse, however, should tell you loud and clear that dinner at a nice restaura=
nt with several grad students is NEVER going to fall under any de minimus e=
xception.=20

View the remainder of the expert comments at XXXXXXXprincipalinvestigators.=
org/newsDetail.php?Research-Compliance-Conflicts-of-Interest-6


Comments by Kristin H. West, J.D., Associate V.P. and Director, Office of R=
esearch Compliance, Emory University Atlanta=20


Agree? Disagree? Submit your comments at XXXXXXXprincipalinvestigators.org/=
newsDetail.php?Research-Compliance-Conflicts-of-Interest-6#comments


Preview of Next Week's Question=20

Reader Question:=20

We have a new scientist coming to my lab from China, but a corporate sponso=
r of our research only wants U.S. citizens working on the project. We aren'=
t doing any kind of top secret or classified work, so this request came as =
a real surprise to us. Does the sponsor have a right to do this? Are there =
any other things we need to be aware of in having a non-U.S. citizen workin=
g in our lab?


Submitt your early-bird comments at   XXXXXXXprincipalinvestigators.org/new=
sDetail.php?Research-Compliance-Foreign-Student-Permitted-on-Project-7


P.I. eAlert is delivered complimentary weekly. Enjoy this issue? Subscribe =
Today at XXXXXXXprincipalinvestigators.org/free_e_alert.php


This issue was brought to you as a service by Principal Investigators Assoc=
iation. If you have general questions or comments contact us at editor@prin=
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				<td><strong><font face=3D"sans-serif" size=3D"5">Research Compliance: C=
onflicts of Interest</font></strong>
				<p><font size=3D"2"><b>Reader Question:</b> <em>The sales manager of an=
 equipment manufacturer from whom our lab has made large purchases has emai=
led that he would like to take me and my grad students out to a nice dinner=
 during the upcoming national meeting of our research specialty. We obvious=
ly are already good customers. Should academics like us accept such? Why or=
 why not? Also would it matter if we were merely "prospective" customers in=
stead of proven ones?</em></font> </p>
				<p><font size=3D"2"><b>Expert Comments:</b> Knowing how to handle vendo=
rs who pass out dinner invites, ball game tickets or "lunch for the lab" is=
 today's hot button conflicts-of-interest (COI) issue. This conundrum can b=
e especially tricky if you genuinely like the vendor's products and have a =
great sales rep who you've worked with for a long time (and maybe, have eve=
n gone out to dinner with in the past!) </font>
				</p>
				<p><font size=3D"2">Most institutions' COI policies have provisions tha=
t flatly prohibit taking gratuities from vendors, or at least require emplo=
yees to avoid business relationship that are, or may appear to be, a confli=
ct of interest.  Your "nice dinner" would certainly violate any blanket pro=
hibition on gifts, and likely violates the second, especially when viewed t=
hrough the eyes of a competing vendor.  You might be tempted to argue that =
"it's only dinner," especially if your institution allows you to take "nomi=
nal" gifts.  Your common sense, however, should tell you loud and clear tha=
t dinner at a nice restaurant with several grad students is NEVER going to =
fall under any de minimus exception.   </font></p>
				<p align=3D"right"><font size=3D"2">
				<a target=3D"_blank" href=3D"XXXXXXXwww.magnet101.com/ls.cfm?r=3D=
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nvestigators.org/newsDetail.php?Research-Compliance-Conflicts-of-Interest-6=
">View the remainder of the expert comments</a></font></p>
				<p><font size=3D"2"><em>Comments by <b>Kristin H. West,</b> J.D., Assoc=
iate V.P. and Director, Office of Research Compliance, Emory University Atl=
anta =20
                </em></p><p align=3D"center">Agree? Disagree?=20
				<a target=3D"_blank" href=3D"XXXXXXXwww.magnet101.com/ls.cfm?r=3D=
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				<td><p align=3D"center"><strong><em><font face=3D"Times New Roman" size=
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				Question</font><font face=3D"Times New Roman" size=3D"4">??</font></em>=
</strong></p>
				<p><font size=3D"2"><b>Reader Question:</b> <em>We have a new scientist=
 coming to my lab from China, but a corporate sponsor of our research only =
wants U.S. citizens working on the project.  We aren't doing any kind of to=
p secret or classified work, so this request came as a real surprise to us.=
  Does the sponsor have a right to do this? Are there any other things we n=
eed to be aware of in having a non-U.S. citizen working in our lab?</em></f=
ont></p><br>
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