payroll: Time Reporting For Two-Hour Delay

[paynews <paynews@uoregon.edu>]

December 17, 2008

MEMORANDUM

TO:		Deans, Directors and Department Heads and
 		Payroll/Personnel Staff

FROM:	Linda King, Associate Vice President for Human Resources

SUBJECT:	TIME REPORTING FOR TWO-HOUR DELAY

I write to share information about leave reporting in light of the delayed 
opening earlier this week.  The University of Oregon opened after a 
two-hour delay on Tuesday, December 16, at 10:00 am due to adverse weather 
conditions.  In light of the circumstances of this situation, UO 
leadership has decided that employees who would have normally been asked 
to use accrued leave or leave without pay to cover the two-hour delay will 
not be required to do so for Tuesday, December 16.

The two hours an employee missed work due to the 10:00 am delayed opening 
are to be accounted for as regular hours worked on the December timesheet 
with a note indicated two hours of administrative leave for December 16. 
If a full-time employee (with an 8-hour workday) did not report to work at 
all on Tuesday, he or she will need to report six hours of accrued 
vacation leave, compensatory time, personal leave, or leave without pay. 
Part-time or flexible schedule employees will need to adjust these amounts 
based on individual circumstances.  This applies to all classified 
employees and unclassified employees who are eligible to receive overtime 
(non-exempt) and complete timesheets that reflect hours worked on a daily 
basis.  FLSA-exempt employees will not need to reflect leave taken for 
this time on their leave reports for December.

Article 63 of the SEIU collective bargaining agreement provides 
information about inclement weather and classified employee leave and pay. 
Section 3 stipulates that employees required to work during periods of 
closure "shall be paid at the rate of time-and-one-half for all hours 
worked during such periods."

The current weather picture is complicated and uncertain.  We will 
continue to monitor forecasts and conditions to determine any effect on 
university operations.  Until notified otherwise, we ask that you assume 
that we are operating under our normal schedule and policies.

This decision for December 16 is non-precedent setting.  It does not alter 
the University.s policies regarding leave reporting for future 
interruptions of university operations due to hazardous conditions, 
inclement weather or events causing work curtailment.
Please contact Stephanie Franklin, 6-2964, Joan Walker, 6-2970, or me, 
6-2966, if you have questions.



To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll