payroll: Time Reporting For Two-Hour Delay on Friday, December 19

[paynews <paynews@uoregon.edu>]

December 22, 2008

MEMORANDUM

TO:		Deans, Directors and Department Heads and
		Payroll/Personnel Staff

FROM:	Linda King, Associate Vice President for Human Resources

SUBJECT:	TIME REPORTING FOR DELAY ON FRIDAY, DECEMBER 19

The two-hour delay on Friday, December 19, will be treated the same as the 
delay on Tuesday, December 16.  Specifically, employees who would have 
normally been asked to use accrued leave or leave without pay to cover the 
two-hour delay will not be required to do so for Tuesday, December 16 and 
Friday, December 19.

The two hours an employee missed work due to the 10:00 am delayed opening 
are to be accounted for as regular hours worked on the December timesheet 
with a note indicated two hours of administrative leave for December 16 
and 19.  If a full-time employee (with an 8-hour workday) did not report 
to work at all on either day, he or she will need to report six hours of 
accrued vacation leave, compensatory time, personal leave, or leave 
without pay.  Part-time or flexible schedule employees will need to adjust 
these amounts based on individual circumstances.  This applies to all 
classified employees and unclassified employees who are eligible to 
receive overtime (non-exempt) and complete timesheets that reflect hours 
worked on a daily basis.  FLSA-exempt employees will not need to reflect 
leave taken for this time on their leave reports for December.

Article 63 of the SEIU collective bargaining agreement provides 
information about inclement weather and classified employee leave and pay. 
Section 3 stipulates that employees required to work during periods of 
closure "shall be paid at the rate of time-and-one-half for all hours 
worked during such periods."  NOTE:  "Employees required to work" are 
defined as those whose work involves dealing with the effect of the 
inclement weather (such as snow removal) or maintaining public safety.

Those employees who were able to report to work at 8:00 am and who do not 
meet the definition in the paragraph above will receive their normal pay 
for the day.  They are not eligible for comp time or additional 
compensation for that time.  Those who took the day as sick leave or used 
a pre-planned vacation day should report eight hours (assuming that's 
their normal workday) of sick or vacation leave.

This decision for December 16 and 19 is non-precedent setting.  It does 
not alter the University's policies regarding leave reporting for future 
interruptions of university operations due to hazardous conditions, 
inclement weather or events causing work curtailment.
Please contact Stephanie Franklin, 6-2964, Joan Walker, 6-2970, or me, 
6-2966, if you have questions.


To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll