payroll: Expenses Related to H1N1 Emergency Response

[paynews <paynews@uoregon.edu>]

To:      Payroll Coordinators

From:    Kelly B. Wolf, Director of Business Affairs and Controller

Date:    October 13, 2009

Re:      Expenses Related to H1N1 Emergency Response

The UO Emergency Management Program continues to monitor and plan for the 
expanding H1N1 (Swine) Flu pandemic.  These efforts intensified with the 
start of fall term and the corresponding increase in campus population.

To best record and summarize costs associated with the emergency response 
efforts, please continue to use the BANNER Activity Code that was created 
last spring: IPH1N1 - Incident Action Plan H1N1.

For any "hard" costs (e.g. Purchase of Services or Supplies) expended by 
departments related to H1N1 response, the BANNER invoice record should be 
marked with the IPH1N1 Activity Code.  If the invoice has already been 
processed, departments should reallocate the expense by processing a 
journal voucher.  If you need assistance processing an invoice or journal 
voucher, please contact BAO Financial Services.

All UO employees who are part of the UO's Incident Command System (ICS) 
structure and have spent or continue to spend time on the emergency 
response process are being asked to track their hours in the Basecamp 
system.  The Emergency Management office will extract a monthly report of 
each employee's hours and send to the employee for signature. The form 
will then be forwarded to his/her department payroll coordinator.  After 
the monthly payroll process has completed, the payroll coordinator should 
process a payroll redistribution (PHAREDS) to mark emergency management 
efforts with the appropriate Activity Code.

Thank you for your attention and assistance.  If you have questions or 
concerns, please contact the following:

Payroll: Judy Duff, Payroll Manager  6-1104
Invoicing: Dan Patten, Accounts Payable Manager   6-4235
JV Processing: Brett Giles, Accounting Manager 6-1114
Emergency Management and/or Basecamp: Krista Dillon, Emergency 
Response Coordinator 6-3588

To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll