payroll: Classified Furlough Processing Instructions

[paynews <paynews@uoregon.edu>]

Classified furlough pay processing instructions have been revised and are 
now available on the Banner Guide.  I encourage you to once again review 
these instructions prior to time entry on Monday.  The instructions and 
examples have been greatly improved thanks to your comments and questions 
about this week.

The most critical sections to review contain the time sheet examples in 
PHAHOUR for salaried and hourly employees.

 Salaried Employees
       http://bg.uoregon.edu/hris/class/furlough.htm#SalariedEmployees

 Hourly Employees
        http://bg.uoregon.edu/hris/class/furlough.htm#HourlyEmployees

Important Points To Remember:

- The new earn code LW7 will only be entered by the Payroll Office, 
since this earn code reduces salary.

- Salaried Employees (Default Option)
Departments will enter the earn code, LTZ, when employees take furlough 
leave hours.  The Payroll Office will upload the "averaged" salary 
reduction earn code each month.

- Salaried Employees (Opt-Out Option)
Departments will be asked to send a spreadsheet to the Payroll Office 
listing the number of furlough hours taken so that salary may be reduced. 
Details may be found in Section 7(C) of the instructions.

In addition, salary may be reduced and leave taken may be reported on a 
one-month lag, or leave  may be reported and salary reduced in the month 
when the leave is actually taken.   This choice is left to the discretion 
of individual departments.  Often payroll coordinators are not informed of 
leave taken by employees until time sheets are submitted at month-end.

- Hourly employees (Default Option)
Departments will need to proceed with caution when processing pay for 
hourly employees, who have chosen the default option.  Furlough hours 
taken must be included in regular hours, similar to holiday pay, and then 
recorded as leave taken by the earn code, LTZ.

- Hourly Employees (Opt-Out Option)
This is the easiest of all four options from a pay processing standpoint. 
Departments will enter actual hours worked using the earn code REG and 
the earn code LTZ when furlough days are taken.  There is no need to 
contact the Payroll Office, since there is no need to reduce pay.

Thank you,

Judy Duff
Payroll Manager
Business Affairs
541.346.1104
judyduff@uoregon.edu
To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll