payroll: Reminder - Vacation Cash-Out Deadline

[paynews <paynews@uoregon.edu>]

This message is to remind payroll facilitators of the need to fax or email 
COPIES of classified employee Vacation Cash-Out forms to Joan Walker in 
Human Resources at either fax number 6-2548, or email jwalker@uoregon.edu 
by 31-Dec-2009.

As was discussed at the December 3rd Banner-HRIS Large Group Meeting,
the form may be found on the Human Resources website at:

     http://hr.uoregon.edu/policy/Cash%20out%20form%202009.pdf

1.	The Vacation Cash-Out form formed is signed by the Department Head 
because it represents a financial expense to the departmental budget.

2.	The Vacation Cash-Out form is input by the departmental time 
keeper during time entry in January and kept at the department.

3.	Human Resources wants to be in compliance with IRS vacation /leave 
buyout plan regulations.  This requires proof that employees who take a 
cash out made their election by December 31st each year.  Departments will 
need to fax or send an imaged copy of the signed election form to HR each 
year by the December deadline.

Again, the expectation is that the forms are collected, input and kept in 
the department and only copies of the forms are sent by timekeepers to HR.

If you have any questions please phone Joan Walker at 6-2970 or email her 
at jwalker@uoregon.edu.


To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll