payroll: Important Changes For Time Entry

[paynews <paynews@uoregon.edu>]

With the March time entry, departments will be asked to make a change in 
the way they are processing the furlough for hourly employees who have 
chosen the opt-out option.  Instead of two different ways to process 
furlough pay for hourly employees, there will only be one method.  We hope 
this will simplify the process for you. (It is the same process you are 
currently using to process furlough for hourly employees on the default 
option.)

What does this mean specifically?

In your calculations for hourly employees (on opt-out and default), 
departments will add "actual hours worked" to "furlough hours taken" and 
will then enter this number into PHAHOUR.

Example of Process:
160 hours (actual hours worked) + 8 hours (furlough leave taken)
168 hours entered into PHAHOUR by department

Previous Process (for hourly opt-out only)
160 (actual hours worked) + 8 hours (furlough leave taken)
160 hours entered by department
168 hours entered by payroll staff after time entry window closed 
(overriding department's data entry)

In recent months, the number of employees choosing the opt-out option by 
hourly employees has greatly increased.  Your efforts to assist us in this 
process are greatly appreciated.

Remember, the Payroll Office is still responsible for entering the salary 
reduction code LW7; departments are responsible for entering the LTZ 
option when applicable.

Please refer to the newly revised instructions and crib sheet at 
http://bg.uoregon.edu/hris/class/furlough.htm


If you have any questions about furlough pay processing, please contact 
the following Payroll Office staff:

 Mindy Schmindling, 6-2960
 Kenny Ly, 6-1107
 Shelby Cooper, 6-3092
 Judy Duff, 6-1104

If you have any questions about policy or furlough leave calculations and 
balances, contact the following Human Resources staff:

 Joan Walker, 6-2970
 Kerry Davis, 6-2959

Thank you,

Judy Duff
Payroll Manager
Busines Affairs
541.346.1104
To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll