payroll: Time Entry Reminders

[paynews <paynews@uoregon.edu>]

Two Time Sheets:

Student and temporary employees with minimum wage hourly rate increases 
and classified hourly employees with merit increases will have two time 
sheets in PHAHOUR this month.

The first time sheet should reflect all hours worked prior to January 1st 
and will be paid at the previous hourly rate.  The second time sheet 
should reflect all hours worked from January 1st to cutoff and will be 
paid at the new hourly rate.

Vacation Cash Out:

During time entry this month, it is the responsibility of the payroll 
coordinators to input vacation cash out hours for SEIU & Teamster 
represented employees.   Use the earn code LPV.  The account code, 10411, 
will default from the system when the earn code is entered in Banner form 
PHAHOUR.

As you will recall, Request for Cash Out of Vacation forms were faxed to 
Human Resources by the December 31, 2010 deadline.   Our deadline is in 
keeping with IRS constructive receipt guidelines in which employees make 
vacation cash out requests during one calendar year for payout in the next 
calendar year.

Please retain the cash out form with your time entry records for audit 
purposes.  See http://bg.uoregon.edu/node/1003 for record retention 
periods.

If you have any questions concerning vacation cash out, please contact 
Kerry Davis in Human Resources.

Email:  kldavis@uoregon.edu

Telephone:  541.346.2959

To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll