payroll: Employee Information Form Instructions

[paynews <paynews@uoregon.edu>]

At the recent HRIS Meeting, a new HRIS form was launched.  The Employee 
Information Form (EIF) was named by attendees at the meeting.  As stated 
in the September HRIS Notes, this form replaces the PIF, UO ID Request 
Form and both NEI Forms.  We are still fine-tuning the process, and are 
offering number of options for the manner in which departments obtain 
Section 1 information.

The EIF and Instructions are now located on the forms page of the Banner 
Guide.

http://bg.uoregon.edu/content/employee-information-form-instructions

http://bg.uoregon.edu/content/hris-forms#Hire_Documents.

Note: Forms are located in three different sections on the page: Hire 
Documents, Individual Listing, and Bundled Packet Sections.


Important points:

EIF
-  The signature of the employee may be obtained in Step 1 or later 
in Step 4.
-  Photo ID requires that the UO ID be written on the EIF.

UAF
-  The Unpaid appointment Form (UAF) should be used when sending 
individuals on courtesy, emeritus, retired, post doctoral, and associate 
appointments to Photo ID.
-  Photo ID requires that the UO ID be written on both the UAF form.
-  We will be revising the Unpaid Appointment Form very soon.  For 
the time being, please indicate on the current UAF if the individual will 
need to be issued a Proximity Card.
-  We are changing our procedure:  Upon receipt of the UAF, payroll 
staff will notify departments of the newly created UO ID number.  For 
recently submitted UAFs, check Banner if you don't know the UO ID Number.

There will be an on-going effort to update the Banner Guide, removing 
references to the PIF, UO ID Request Form, and NEI forms.  This may take 
awhile.

Please contact me or others in the Payroll Office with your comments on 
the form itself or issues you may be experiencing with the process.  We 
will attempt to address all issues by PAYNEWS, and will not be scheduling 
a second meeting this month for those who were unable to attend last 
week's meeting.

Thank you,

Judy Duff
Payroll Manager
Business Affairs
541.346.1104
judyduff@uoregon.edu

To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll