The following information should have been sent as an attachment this morning but was inadvertently left off. Please read carefully and send the information required to Sheree Johnson at shereej@uoregon.edu.
TRAVELING OUT OF THE COUNTRY ON STATE BUSINESS
FOREIGN LIABILITY COVERAGE
AIG CARDS
This AIG coverage is for LIABILITY coverage. You will need to check with your personal medical carrier on medical coverage while traveling out of the country. Please see note at end of this document about medical MEDEX coverage.
DESCRIPTION OF COVERAGE: Comprehensive general liability, contingent auto liability, fire legal, employer’s liability, and personal liability for employees performing state business. This coverage assists the state employee with legal representation, provide case management, English-speaking physician, hospital admittance, and coordinate medical evacuation and prepare individuals for travel.
AIG has the resources and experience to deal with the situation and provide efficient and quality assistance. Our annual coverage renewal is April of each year. Please contact BAO Risk Management if employees need further information. AIG cards are available in the Business Affairs Office (BAO) for employee’s traveling out of the country on State business. These cards provide a policy number, company name, and phone numbers. As there is no expiration date typed on the card, employees will need to request a new card after the April renewal date each year.
This coverage is for employees performing state business
only. If the University of Oregon is paying you to
perform research FOR THE UNIVERSITY, you are covered. You must be under the
direction and control of the university.
If an employee is doing research
which benefits them personally, or which they have rights to, they would not
be covered. If you are doing research for your benefit, you are not
covered. If you are conducting research for a personal publication (which
benefits you), not for the university, you would not be covered as our
insurance carrier considers this a personal research project.
Do not report if you are vacationing, this liability coverage does not apply while on personal time.
The University of Oregon obtains liability coverage by reporting the countries on an annual November report to the Department of Administrative Services Risk Management Division. All potential "out of the country" State business employees must report to BAO Risk Management by March 12th of each year. The report must include estimates for the country traveling to, number of trips, and the employee name, and purpose of trip. (If employee did not have prior knowledge of the future travels before the March reporting, please contact BAO Risk Management to verify coverage).
Please EMAIL estimates by March 12th to BAO Risk Management, Shereej@uoregon.edu, with the following:
REPORT estimated UO business travels from April 1 2009-March 31, 2010.
EMPLOYEES MUST REPORT THE COUNTRY THEY ARE TRAVELING TO BEFORE TRAVEL COMMENCES
It is the responsibility of the traveling employee to report their travel, not their department. In order to be covered you must submit the following:
DEPARTMENT:
EMPLOYEE NAME:
DATE(S) OF TRAVEL:
NAME OF COUNTRY (not city name):
A “very detailed” explanation of why the UO is requesting you to travel.
Do you need an AIG card: Yes or No
IMPORTANT NOTE below!
SANCTIONED COUNTRIES WITH INTERNATIONAL TRAVEL WARNINGS
The links below are sanctioned countries where employees may need prior approval from our insurance carrier to insure travel coverage when employees travel on State business. Please contact BAO Risk Management 6-3190, at least 2 months prior to traveling, if the country is listed on either of these lists:
http://www.ustreas.gov/offices/enforcement/ofac/programs/index.shtml
http://travel.his.com/travel/warnings_current.html
Cont’
If employees traveling on state business are uncertain about liability coverage to the country they are traveling to any time of the year, please contact BAO Risk Management at 6-3190 or Shereej@uoregon.edu.
LASTLY!
UO Human Resources offer MEDEX (medical) coverage information for some employees and their families.
IMPORTANT NOTE: This is only available to employees enrolled in the
PEBB benefit program!!!
For questions on this medical MEDEX coverage, please contact:
Cindi Peterson
UO HR Benefits Coordinator
Link to the MEDEX Travel Assist information: http://www.standard.com/eforms/12092w.pdf.
They provide a wide range of emergency assistance while a person is
traveling. It is not a liability policy.
Carolyn
Wooley
University
of Oregon
Travel
Coordinator
cwooley@uoregon.edu
541-346-3158
ph
541-346-2393
fax