Vcat Best Practices:

Source

 

Source and Order are used for Pre-cataloging (see Order Tracking Sheet). The Staff usually handle Pre-Cataloging, though a Cataloger may be asked to fill out Source and Order records for special projects. Source records record information about where cataloging information was gathered, or from where images were found for digitization. Sources can include, books, articles, vendors or patrons who donate images. Please fill out the Source record as completely as possible.

 

 

vireocat screenshots\source1.JPG

 

Field Name

Local Usage

Notes

Source ID

Auto-generated  

Primary key for the Source facet

Creation Date

Auto-generated  

 

Modification Date

Auto-generated  

 

Cataloger

Pull-down menu  

Entries from the Cataloger Table

Source Display

Auto-fills from fielded information below  

The Display is formatted to produce MLS bibliographic entries for books and other materials

Source Type

Pull-down menu  

Always fill in this field, as it effects the Source Display

Author

UseLast, First” format; or “Last, First and First Last”; or “Last, First, First Last and First Last”; for more than 3 authors, use “Last, First, et al.  

You may use the UO catalog, Summit or WorldCat as authorities

 

Book or Serial Title

Use Title Case; drop initial articles; use colons between title: subtitle;

You may use the UO catalog, Summit or WorldCat as authorities

Edition

IncludeEdition” as in source; write out numbers  

You may use the UO catalog, Summit or WorldCat as authorities  

Publisher Place

As source  

Although there may be multiple places listed on the title page, the materials can only have been published in one place. To determine the place you may need to look carefully at the information on the verso of the title page or colophon, or use the UO catalog, Summit or WorldCat as authorities.

Publisher Name

As source

There may be multiple publishers listed on the title page, particularly if the original text was produced outside the US and an American distributor was used. You may need to look carefully at the information on the verso of the title page or colophon, or use the UO catalog, Summit or WorldCat as authorities to determine the publisher and/or the distributor.

Published Date

As source  

This is often but not always the copyright date. You may need to look carefully at the information on the verso of the title page or colophon, or use the UO catalog, Summit or WorldCat as authorities.

ISBN

Do not use dashes or spaces  

ISBNs were not implemented until 1970 and were not widely used until the mid ‘70s. Small press books and some foreign books may not have ISBNs.

Local Location

Pull-down menu  

 

Local Call Number

Use library prefix in all caps except for oversize “x”s; do NOT use spaces except between the last cutter number and the year  

Example: “xNB550.H43C9 1988”

Article Title

Do not use quotation marks  

Punctuation is added in the Source Display automatically.

Volume No

Do not use “vol.”  

Punctuation is added in the Source Display automatically.

Issue No

Do not use “no.”  

Punctuation is added in the Source Display automatically.

Article Pages

Do not use “pg.”, “pp”, “pps.”  

Punctuation is added in the Source Display automatically.

ISSN

Do not use dashes or spaces  

See ISBN

Electronic RefID

Use source’s format  

Use URIs or URLs for electronic resources with persistent locations.

Electronic Name

As source

Name of the corporate entity or individual responsible for providing the materials. If unknown, use site name.

Vendor Name

As source  

Used for purchased images

Donor Name

Use natural order name, “First Last” of donor

Used for gift materials or originals. See Staff/Gift Collections database for established collection titles.

Our Copyright Notes

Free text, as needed  

If the general copyright rules do not apply, as in the case of some gift materials, record that information here.

Copyright Status

Free text, as needed  

 

Usage Rights

Auto-generated, but editable as needed  

 

 

Continue to Order