payroll: Foreign National Form Updates and Annual Mailing

[paynews <paynews@uoregon.edu>]

WEBSITE

The Business Affairs Website has been updated to include the latest 
versions of the nonresident alien forms (NRA Forms) at

http://ba.uoregon.edu/student/international-employees-student

Please recycle old forms and use the revised versions of the forms that 
currently are published either on the Business Affairs website or the 
Banner Guide: the Foreign National Data Request Form (CO-NRA), the IRS 
Form 8233 and the 8233 Letter Attachments.

NOTE:  The IRS could potentially reject a Form 8233 with a revision date 
of December 2001; therefore, please use the form with a revision date of 
March 2009.

The 8233 Letter Attachments can be accessed for now at
http://ba.uoregon.edu/staff/8233-attachment-letters

NRA PACKETS

It's time again for the annual renewal of the paperwork for foreign 
nationals. OUS mailed out packets November 23rd to all foreign nationals 
that are currently employed.

Packets were not sent to foreign nationals who are U.S. residents for tax 
purposes, with the exception of a few employees that had completed a W-9 
Form to continue to claim a tax treaty despite their status as a resident 
for tax purposes.

All the packets should include, at a minimum, a cover letter and 2010 
CO-NRA Form.  January 11, 2009 is the deadline for submission of the 
CO-NRA form to the UO Payroll Office. Employees should remember to include 
photocopies of the required attachments: I-94 and I-20 or DS2019.  An 
employment authorization card is also an acceptable document.

When the employee is from a tax treaty country, the packet will also 
include the Form 8233 and the 8233 Letter Attachment. Completion of these 
additional forms is optional.  The forms should only be submitted if the 
foreign national wants to claim a tax treaty exemption in calendar year 
2010.

If you have foreign national employees who do not receive packets, you 
will be able to provide them with the necessary forms by going to the 
international section of the BAO website at 
http://ba.uoregon.edu/student/international-employees-student

W-4 FORM

It is not mandatory for foreign nationals to submit a new W-4 form this 
year if they currently have one on file.  However, the 2010 version of the 
W-4 is not yet available from IRS.  You may continue to use the 2009 
version for new employees until the 2010 version is made available.

If you have any questions, contact Debra Bohannan in the Payroll Office at 
dbohanna@uoregon.edu or by calling 6-1122.




To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll