payroll: SEIU Vacation Cash-out

[paynews <paynews@uoregon.edu>]

MEMORANDUM

TO:		Deans, Directors and Department Heads
		HR and Payroll Contacts

FROM:		Linda King, Associate Vice President for Human Resources

SUBJECT:	VACATION CASH-OUT UNDER SEIU CONTRACT


I write to make you aware of an important change in the SEIU contract with 
respect to the opportunity to "cash out" vacation in January 2010.  SEIU 
represented employees have the choice to "cash out" up to 40 hours of 
vacation to be paid in January, provided they have a minimum of 80 hours 
of accrued vacation leave remaining after the cash-out.  (SEIU-OUS 
Collective Bargaining Agreement, Article 47, section 17)

The option to "cash out" vacation is not new to the contract; however 
there is a new requirement that the request for the payment must be made 
no later than December 31 of this year for the January 2010 payment.  The 
request to "cash out" vacation cannot be revoked after December 31.  The 
language and procedural change was made to protect SEIU employees from 
unintended tax consequences.

The form to request a "cash-out" is available on the Human Resources 
website at:  http://hr.uoregon.edu/policy/Cash%20out%20form%202008.pdf

We will send this information to all classified employees as required 
under the new SEIU collective bargaining agreement.  In addition, your 
help in communicating this information to your staff and complying with 
the new contract language is appreciated.

Please contact Joan Walker (6-2970), jwalker@uoregon.edu, if you have 
questions.



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