payroll: New Furlough Crib Sheet

[paynews <paynews@uoregon.edu>]

We have created a "crib sheet" for your use when processing furlough 
leave.   The link may be found on the Banner Guide at 
http://bg.uoregon.edu/hris/class/furlough.htm#CribSheet    A few 
departments are having difficulty in processing some of the categories of 
furlough leave accurately.   For the most part, however, the work is 
excellent.

We recognize that the process isn't easy, intuitive, or straight forward. 
Since today is the first day of time entry, please take a quick look 
at the new crib sheet to make certain you are processing the various 
categories of furlough leave correctly.

Please note:

Classified Hourly /with Default Option:  Add actual hours worked plus the 
hours of leave taken when processing REG hours.  If this step is not done, 
the employee will be underpaid.

Classified Hourly /with Opt-Out Option:   The same process as above in 
PHAHOUR, HOWEVER..the Payroll Office is adding in the furlough hours 
taken to the actual hours worked, rather than asking the departments to do this. 
Our office is manually going into PHAHOUR and making the changes to REG 
pay hours after the time entry window closes.  You will note our efforts 
on the Hours Entered Report.

Very, very, Important:

Please contact Shelby Cooper, if you have not already done so, concerning 
employees in your department who have switched from default to the opt-out 
option.  We originally thought that this would be a simple process, but it 
is not. The Payroll Office needs to make an adjustment to LW7 because of 
the change in option.

Please send email to Shelby Cooper detailing whether or not your employee 
has or has not taken furlough leave to match the amount of leave that was 
reduced during the month or months that the employee was on the default 
option.  We will spare you the detail or explanation of why this is 
important.   Shelby's email is shelbyc@uoregon.edu, and she will respond 
by email of the action she is taking.

Thank you for all of your efforts in processing correctly the payroll each 
month.   As stated, we are finding some errors, and this memo is an 
attempt to reach those who are still having difficulty.

Kenny is not in the office today, so telephone Mindy, Shelby or me with 
furlough processing questions.  Mindy's telephone number is 6-2960 and 
Shelby's telephone number is 6-3092.

Enjoy your holiday on Monday!


Judy Duff
Payroll Manager, Business Affairs
University of Oregon
(541) 346-1104
judyduff@uoregon.edu

To view all payroll messages posted since January 2008 visit our
archive at http://www.uoregon.edu/~paynews/payroll