PANDEMIC PROCEDURES

Parent Communication Plan

The person in charge of getting information to you regarding any changes at Moss Street related to a pandemic will be, in descending order:

1. Center Director, Becky Lamoureux
2. Mentor Teacher, Mary McAllister
3. Mentor Teacher, Amber Herring
4. Mentor Teacher, Lori Bond

Pandemic response preparation for Moss Street will occur under the direction of the Center Director until the University Incident Command System has been activated and direction is assumed by the EMU Associate Director, Jessi Steward.

Since the preferred form of communication with Moss Street staff and families is e-mail, this will continue to be the primary means of communication. If new information for staff and families becomes available during service hours, the Director may also provide information via written, posted notices and/or notes handed directly to parents by the lead teachers or placed in parent and staff mailboxes.

If the University of Oregon Incident Management Team, via EMU Associate Director, Jessi Steward, directs MSCC to initiate our pandemic response plan, then directives and other information, including a description of the medical condition and symptoms and other pertinent information or directives will be provided and MSCC will implement the following protocol:

If your child’s symptoms fall within the current Child Care Division (CCD) Illness Exclusion policy:

If the symptoms fall within the current childcare illness exclusion policy, the Center Director will notify, by email or meeting, leads, office staff, kitchen staff, and ask for hyper vigilance with respect to the current illness exclusion policy for both children and staff (i.e., daily health screening), and provide other directives, as relevant (e.g., increase stock of medical supplies, signage, sanitation stations).

If your child’s symptoms DO NOT fall within the current Child Care Division (CCD) Illness Exclusion policy:

If symptoms DO NOT fall within the current illness exclusion policy, the Director will send the written description of prevention measures and symptoms by email or meeting to leads, office staff and kitchen staff, and provides other directives, as relevant (e.g., increase stock of medical supplies, signage, sanitation stations).

 

 

• The Center Director will notify all Moss Street parents and staff by e-mail and Website postings regarding:
  
  • Directives and information provided by University of Oregon Incident Management Team, via Jessi Steward, and subsequent MSCC action (e.g., Moss Street closure, exclusion of children attending specific schools).
  • Websites recommended by the Campus Incident Management Team.
  • Contact information for the University spokesperson (if applicable).
  • When staff and families can expect to be updated.
  • In the event of overstaffing due to pandemic-related exclusion of children, Mentor teachers will adjust the staffing pattern to compensate for fewer numbers.
  • In the event that the loss of regular staff, student staff or the required numbers of supervising staff threatens state required ratios, the Director, in conjunction with Mentor Teachers, will attempt to extend hours of part time staff and, if necessary, seek approval for overtime work.
  • If adjustments of staffing hours provide insufficient staffing to comply with University recommended ratios, MSCC will close.
  • Staff will be excused, with the exception of the administrators and office staff, who will reduce hours, and carry out any instructions. Staff and families will be reminded via email to check the Website for further developments. Messages relating to the current status of the child care will be put on the answering machines of all classroom telephones. The core staff would answer the main line during the day, and record a message during evenings and weekends.

 

Communication during non-service hours:

• If new information for staff and families becomes available during non-service hours, the Director will determine which core staff members (i.e., Robynn, Lori, Mary and Amber) need to be included in the action. Relevant core staff members would be informed of the information, and would assist in communicating the information to other relevant staff and families.
• If the information must be shared prior to the following work day, or during the next day, communication would be attempted by telephone calls.
• If the information could be disseminated after the first work day, it would be emailed to parents and posted to the Website.

 

The MSCC pandemic payment policy:

• The policy regarding reimbursement to families whose children are not symptomatic but excluded from care at the direction of the U of O, will be reviewed at the time of the incident.
• All other MSCC payment policies regarding illnesses continue to apply (see handbook).